Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Columbus Asphalt Paving, Inc., in the amount of $590,303.52; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $90,000.00; to authorize the City Auditor to transfer a total of $220,303.52 within the Storm Sewer Bond Fund; and to amend the 2005 Capital Improvements Budget; all in connection with the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on September 27, 2005. These bids were received from Trucco Construction Co. Inc., $587,461.90; Columbus Asphalt Paving, Inc., $590,303.52; Storts Excavation Inc., $632,019.36; McDaniels Construction Corp. Inc., $648,504.98; Nickolas Savko & Sons Inc., $665,683.80 and Complete General Construction Co., $731,203.86. The lowest and best bid was from Columbus Asphalt Paving, Inc. after credits are taken into account, receiving two credits more than Trucco Construction Company (Local Business credit and Quality Training Contractor credit). Additional information regarding each bidder, description of work, contract timeframe and detailed amounts can be found on the attached Legislation Information Form.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this urgently needed stormwater infrastructure improvements at the beginning of this year's construction season.
4. FISCAL IMPACT: This legislation includes a transfer of funds within the Storm Sewer Bonds Fund and an amendment to the 2005 Capital Improvements budget to allow sufficient cash and authority for this project.
Title
To authorize the Director of Public Utilities to execute a construction contract with Columbus Asphalt Paving, Inc.; to provide for payment of inspection, material testing and related services to the Transportation Division for the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project; to authorize the transfer of $220,303.52 within the Storm Sewer Bond Fund; to authorize an amendment to the 2005 Capital Improvements Budget; to authorize the expenditure of $680,303.52 within the Storm Sewer Bond Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($680,303.52)
Body
WHEREAS, six bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 31 2005 for the construction of the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2005 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, significant flooding and other stormwater problems have been identified through customer complaints for the area covered by this project; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Sewerage and Drainage, Department of Public Utilities, and Department of Development, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for construction services for the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project to mitigate the significant flooding and other stormwater problems; in an emergency manner in order to allow for the immediate commencement of this urgently needed stormwater infrastructure improvements; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $220,303.52 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM: 610850; 685850; Maize Road Area Storm/Sanitary System
TRANSFER TO: 610736; 685736; Glendower/Llewellyn
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Glendower Avenue/Llewellyn Avenue Stormwater System Improvements Project with the lowest and best bidder, Columbus Asphalt Paving, Inc., 1196 Technology Drive; Gahanna, Ohio 43230; in the amount of $590,303.52 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $90,000.00.
SECTION 5. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 685, Project 610736, Object Level Three 6621, OCA Code 685736, Amount $680,303.52.
SECTION 7. That the 2005 Capital Improvements Budget Ordinance No. 1070-2005 is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 5 herein.
CURRENT:
610736: Glendower Avenue/Llewellyn Avenue Stormwater System Improvements - $0
610850: Iuka Ravine Park Stormwater System - $920,000
AMENDED TO:
610736: Glendower Ave/Llewellyn Ave Stormwater System Improvements; $680,304 (+ $680,304)
610850: Iuka Ravine Park Stormwater System; $239,696 (-$680,304)
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.