Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Harris Design Services for professional architectural, engineering, and LEED Certification services associated with the design of a new Fire Station 10, to be located of 1056 West Broad Street. This project will lead to the construction of a one-story, four bay fire station, reflecting the historic character of the surrounding community. The current Fire Station 10 was built in 1896. The new design will also provide for the first US Green Building Council LEED Certified fire station in the City of Columbus. This is in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century." The policy directive calls for the City to follow Leadership in Energy and Environmental Design (LEED) criteria when constructing, remodeling, or refurbishing public facilities.
Harris Design Services will be responsible for design and construction administration. The design phase will include the design of a facility to a LEED certified level, progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from August 23, 2005 through September 6, 2005. The City received seven minimally compliant proposals (3 MBE, 1 FBE, 1 MBR). A five-member evaluation committee reviewed the statements. Two members were from the Fire Division, two were from the Facilities Management Division, and one was from the Finance and Management Director's Office.
The committee ranked the statements of qualifications as follows: Harris Design Services (MBE) 864; Mull & Weithman Architects, Inc. 800; Prime Engineering & Architecture, Inc. (FBE) 768; schorr architects, inc. 762; DLZ Ohio, Inc. (MBR) 749; Moody-Nolan, Inc. (MBE) 681; HKI Associates, Inc. (MBE) 660. Four of the committee members ranked Harris Design Services as most qualified, with one ranking Harris Design Services second-most qualified. One of the committee members ranked Mull & Weithman Architects, Inc. as most qualified.
Emergency action is requested so that work may begin as quickly as possible to improve Fire operations in this area of the City.
Fiscal Impact: The Fire Division budgeted $3,000,000.00 in the 2004 Capital Improvement Budget for the completion of this project, including professional services and construction. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $460,000.00. Harris Design Services Contract Compliance Number 31-1755541, exp. 04/13/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Harris Design Services for professional services related to the construction of the new Fire Station 10, to be located at 1056 West Broad Street, to authorize the expenditure of $460,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($460,000.00).
Body
WHEREAS, the current Fire Station 10 was built in 1896 and is in need of replacement, and
WHEREAS, seven firms submitted proposals and Harris Design Services achieved the highest score from a five-person Evaluation Committee, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Harris Design Services for professional services associated with the design and construction administration of a new Fire Station 10, to be located at 1056 West Broad Street; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Harris Design Services for professional services associated with the design and construction administration of a new Fire Station 10, to be located at 1056 West Broad Street.
SECTION 2. That the expenditure of $460,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340112
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $460,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.