Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management, for the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to establish a purchase order with DLT Solutions, Inc., utilizing State Term Contract -STS-033, #53402, with an expiration date of 4/1/2012, authorized for the City's use by Ordinance No. 582-87; for the renewal of AutoCAD software license subscriptions at a cost of $27,437.03 and term period of July 6, 2011 through July 5, 2012. The software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the department to share data with its customers, agencies, consultants and other interested parties with whom they interact. Ordinance 0539-2010, was passed by Council 6/21/2010 on behalf of DPU to upgrade the outdated AutoCAD software. This ordinance will enable the Department of Public Utilities to continue its annual AutoCAD software subscription and receive the most up to date versions of AutoCAD Raster Design (10 licenses), AutoCAD Map 3D (21 licenses), AutoCAD Civil 3D (11 licenses), Autodesk Revit Architecture (1 license), and Autodesk Products Design suite (1 license).
FISCAL IMPACT:
During fiscal year 2009 and 2010 the Department of Technology expended $149,290.87 and $77,948.27 respectively with DLT Solutions, Inc. Funding for this year's purchase of AutoCAD/Autodesk products totaling $27,437.03 has been identified and is available within the Department of Technology, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54-1599882 Expiration Date: 11/20/2011
Title
To authorize the Director of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), to establish a purchase order with DLT Solutions, Inc. from a State Term Contract, for the purchase of AutoCAD/Autodesk subscription renewal and support services; and to authorize the expenditure of $27,437.03 from the Department of Technology, Internal Services Fund; ($27,437.03)
Body
WHEREAS, this purchase will provide the Department of Public Utilities (DPU) with continued vendor support for AutoCAD/Autodesk subscription renewal and support services; as well as making it easier for the division to share data with its customers, agencies, consultants and other interested parties, and
WHEREAS, the cost associated with this purchase from DLT Solutions, Inc. is $27,437.03, with a coverage term period from July 6, 2011 through July 5, 2012; utilizing State Term Contract - STS-033, #534042, which expires 4/1/2012, and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance No. 582-87, and
WHEREAS, it is necessary to authorize the Director of Finance and Management to establish a purchase order with DLT Solutions, Inc. from a State TermContract (STS-033, #53402, expiration date: 4/1/2012) for the purchase of Autodesk product licensing, software, maintenance and support services to ensure continued vendor support to the daily operation activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), be and is hereby authorized to establish a purchase order with DLT Solutions, Inc. from a State Term Contract (STS-033, #534042, expiration date: 4/1/2012) to acquire AutoCAD/ Autodesk subscription renewal and support services in the amount of $27,437.03. The associated coverage period for this annual subscription is from July 6, 2011 through July 5, 2012.
SECTION 2: That the expenditure of $27,437.03 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|OBJ. Level 1: 03|OBJ. Level 3: 3369|Amount: $1,673.66| Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|OBJ. Level 1: 03|OBJ. Level 3: 3369|Amount: $10,645.57| Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|OBJ. Level 1: 03|OBJ. Level 3: 3369|Amount: $11,935.11| Sewer and Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|OBJ. Level 1: 03|OBJ. Level 3: 3369|Amount: $3,182.69| Storm water
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.