Explanation
The Recreation and Parks Department solicited bids for the Martin Luther King HVAC Improvements Project. Five (5) bids were received and opened by the Recreation and Parks Department on October 28, 2008. The bids are as follows:
Vendor Status Amount
Automatic Temperature Control Majority $62,800.00
& Process System
Aggressive Mechanical Majority $83,300.00
TP Mechanical Contractors Majority $92,400.00
Kirk Williams Company Majority $95,757.00
General Temperature Control Majority $96,000.00
It is the recommendation of the Recreation and Parks Department to award the bid to Automatic Temperature Control & Process System who submitted the lowest and best responsive and responsible bid.
In order to remedy the problems and piping with the chiller, the following HVAC improvements are needed and will be done according to the plans and specifications on file with the Recreation and Parks Department. The project will include the following:
HVAC
Install a primary, secondary pumping system. Re-balance the chilled water system, including the two (2) new pumps at full flow and all air handlers and fan coil units. Replace the 3-way chilled water valves at the four (4) air handlers (one (1) in the basement, one (1) in the dining area and two (2) in the east mechanical room); and at the basement and dining air handler, install balance valves in the return line and in the 3-way valve bypass lines. Replace the two-position cooling valves and check the operation of the thermostats at the stage and kitchen fan coil units. Install a glycol feed unit piped into the suction end of the primary pump. Install a new air compressor and refrigeration air dryer. Blow out the pneumatic control system in the building to eliminate water.
Electric
Install a new 200 amp switch in the existing 600 amp, 208 volt gear in the basement. From this switch wire over to a wire-way and tap off for two (2) new pump starters and a 24 pole, 100 amp panel for 120 volt loads. Wire the new air compressor from the existing gear. The air dryer will plug into the existing receptacle.
A project contingency in the amount of $7,200.00 is included in this legislation .
The Contract Compliance Number for Automatic Temperature Control & Process System is #31-0846037 and the contract compliance is effective through 11/10/08.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Automatic Temperature Control & Process System for the Martin Luther King HVAC Improvements Project, and to authorize the expenditure of $70,000.00 from the Voted 1999/2004 Recreation and Parks Bond Fund. ($70,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on October 28, 2008 and the contract for the Martin Luther King HVAC Improvements Project will be awarded to Automatic Temperature Control & Process System on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, these improvements are necessary in order to remedy the HVAC problems and piping with the chiller at the Martin Luther King Arts Complex; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Automatic Temperature Control & Process System, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $70,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Voted 1999/2004 Recreation and Parks Bond Fund:
Fund No. Dept. Project No. OCA Code Object Level 3 Amount
702 51-01 510035 644526 6620 $70,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $7,200.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.