Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to enter into a contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment for the Department of Public Utilities. The service will include purchase and installation of new cameras, workstations, and mounts.
K.N.S. Services, Inc. currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. Services, Inc. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. Services, Inc. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into contract with K.N.S. Services, Inc. in accordance with the sole source procurement provisions of Columbus City Code. No efforts were undertaken to obtain other bidders or offerors because the manufacturer, Genetec, communicated with the Department that K.N.S. Services, Inc. is the only Genetec Unified Elite integrator in the Central Ohio area. We received quotes for the materials and services that will be provided.
A transfer is needed between object classes from the 2023 Director’s Office-Security Section Operating Fund budget, which is split among Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, to the Division of Sewerage and Drainage’s Fairwood Section 2023 Operating Fund Budget (Fund 6100) in order to reallocate funds for this purchase.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered for immediate needed improvements due to the condition of the current equipment and the need to secure the facilities.
SUPPLIER: K.N.S. Services, Inc., Vendor Number #005443 cc expires 2/22/25
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $153,018.00 from the Sewage Operating Fund and $45,671.90 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment for the Department of Public Utilities in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the transfer of $15,000.00 between object classes from the 2023 Department of Public Utilities Director’s Office-Security Section Operating Fund budget (split among Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds) to the Division of Sewerage and Drainage’s Fairwood Section 2023 Operating Fund Budget (Fund 6100); to authorize the expenditure of $153,018.00 from the Sewerage System Operating Fund; to authorize the expenditure of $45,671.90 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and to declare an emergency. ($198,689.90)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with K.N.S Services, Inc. to allow for a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for the security systems; and
WHEREAS, K.N.S. Services, Inc. currently is the sole provider of installation, integration, service and support for the Genetec security surveillance system and is the only Unified Elite Genetec Partner in Ohio; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is necessary to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, the Department of Public Utilities has a need to transfer $15,000.00 between object classes from the 2023 Director’s Office-Security Section Operating Fund budget, which is split among Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, to the Division of Sewerage and Drainage’s Fairwood Section 2023 Operating Fund Budget (Fund 6100). Funds for the transfer have been identified and are available in Object Class 03 (63260); and
WHEREAS, it is necessary to authorize the expenditure of up to $153,018.00 from the Sewerage System Operating Fund and $45,671.90 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into a contract with K.N.S. Services, Inc. so that equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the security systems, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment pursuant to the sole source provisions of City Code, as it is the sole provider of installation, integration, service and support for the Genetec security surveillance system in Ohio.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the transfer of $8,475.00 or so much thereof as may be needed is hereby authorized from the Elecitricty Operating Fund (Fund 6300), the Water Operating Fund (Fund 6000), and the Stormwater Operating Fund (Fund 6200) to the Sanitary Sewer Operating Fund (Fund 6100), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $15,000.00 or so much thereof as may be needed is hereby authorized between object classes from the 2023 Director’s Office-Security Section Operating Fund budget, which is split among Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, to the Division of Sewerage and Drainage’s Fairwood Section 2023 Operating Fund Budget (Fund 6100), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $158,274.00 in Object Class 02 Materials and Supplies and $40,415.90 in Object Class 03 Services per the accounting codes in the attachment to this Ordinance are hereby authorized.
SECTION 6. That the award of the contract described in Section 1 is in compliance with the sole source provisions of Section 329 of the Columbus City Codes.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.