Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering for roofing repairs and renovation services for the Division of Police, 2077 Parkwood Avenue. The original contract was formally bid through SA004098. Legislation was not necessary because the total amount did not exceed $20,000.00.
A modification of the contract is necessary for the renovation of the downspouts and tuck pointing of the building due to poor drainage from the roof. General Maintenance & Engineering was chosen to perform this work because it is the Facilities Management Divisions contractor for roofing repairs and renovation services for facilities under the purview of the Facilities Management Division. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so as to perform the renovations necessary before the onset of winter weather and better prepare the roof for typical spring rains.
General Maintenance & Engineering Contract Compliance No. 31-4188545, expiration date March 7, 2015.
Fiscal Impact: The cost of this modification is $10,450.00. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering for roofing repairs and renovation services for the Division of Police, to authorize the expenditure of $10,450.00 from the Safety Voted Bond Fund; and to declare an emergency. ($10,450.00)
Body
WHEREAS, the Facilities Management Division formally bid a contract with General Maintenance and Engineering; and
WHEREAS, it is necessary to modify said contract for the renovation of the downspouts and tuck pointing of the building due to poor drainage from the roof at 2077 Parkwood Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division; in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with General Maintenance and Engineering for roofing repairs and renovation services for the Division of Police, 2077 Parkwood Avenue, so as to perform the renovations necessary before the onset of winter weather and better prepare the roof for typical spring rains, thereby ensuring compliance with all safety regulations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering for roofing repairs and renovation services for the Division of Police, 2077 Parkwood Avenue.
SECTION 2. That the expenditure of $10,450.00 or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6620
Amount: $10,450.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.