Explanation
BACKGROUND
This ordinance authorizes the Administrative and Presiding Judge of the Franklin County Municipal Court to accept a grant addendum in the amount of $30,000 from the State of Ohio, Department of Rehabilitation and Correction, and to appropriate from the unappropriated balance of the general government grant fund. To authorize a contract with StepMobile for the purchase of five kiosks to run Ohio Community Supervision System (OCSS) and support. The Court already been awarded $2,919,563.00. OCSS is a State initiative related to Senate Bill 86 and the Court is required to use the State program. Per the State of Ohio - Ohio Department of Corrections and Rehabilitation this is a sole source vendor as they are contracted with the vendor to design a program specific to the State.
The purpose of this grant is to provide funds to the Franklin County Municipal Court Department of Probation and Pre-trial Services to adopt policies and practices based on the latest research on how to reduce the number of offenders on probation supervision who violate the conditions of their supervision. This addendum allows for the purchase of five kiosks from StepMobile.
This grant will continue to fund the salaries and fringe benefits of 15 existing probation officers. They will provide pretrial assessments and supervision to defendants in custody awaiting arraignment in the Municipal Court and perform specialized supervision of individuals placed on electronic monitoring. With regard to charge severity, pre-trial services will be limited to those defendants appearing in Municipal Court arraignment in custody for criminal misdemeanor and/or OVI. The program will not include the following charge categories: Traffic and Felony (conducted by Common Pleas pre-trial program).
StepMobile LLl Federal Tax ID is 47-3459867 18 W Fourth Street Mansfield, OH 44907
Contract Compliance Number: StepMobile's contract compliance number is CC-019332, expired 3/21/19, pending renewal.
Emergency Legislation is requested to allow a contract to be put in place before the quote expires.
FISCAL IMPACT
$30,000 will be expended from the General Government Grant Fund.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to accept a grant addendum from the State of Ohio, Department of Rehabilitation and Correction; to appropriate $30,000.00 from the unappropriated balance of the general government grant fund to the Franklin County Municipal Court, and to enter into contract with StepMobile pursuant to the provisions of the sole source procurement for implementation and use of the kiosks; to authorize the expenditure of up to $30,000; and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is in the city's best interest that the Franklin County Municipal Court receive support for enhanced probationary services for defendants; and
WHEREAS, grant monies from the State of Ohio, Department of Rehabilitation and Correction, in the amount of $30,000 are available to provide for kiosks from StepMobile; and
WHEREAS, StepMobile is a sole source provider; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin County Municipal Court to approve the acceptance of this grant addendum, which will allow for the purchase of five kiosks before the expiration of the provided vendor quote, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to accept a grant addendum in the amount of $30,000 from the State of Ohio, Department of Rehabilitation and Correction, in accordance with the sole source provisions of the Columbus City Codes.
SECTION 2. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated. That from the unappropriated balance in the general government grant fund, fund 2220, and from all monies estimated to come into said fund from any and all sources and appropriated for any other purpose during the months ending June 30, 2027, the sum of $30,000 is appropriated to the Franklin County Municipal Court according to the account codes in the attachment.
SECTION 3. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with StepMobile for five kiosks.
SECTION 4. That the expenditure of $30,000.00 or as much thereof as may be necessary is herby authorized from the Franklin County Municipal Court Judges Grant Fund per the account codes in the attachment.
SECTION 5. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Administrative and Presiding Judge of the Franklin County Municipal Court and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That at the end of the grant period, any repayment of unencumbered balances required by the grant is hereby authorized, and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.