Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and " E-gov " services. While performing tasks associated with the " E-gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were unforeseen circumstances that directly impacted deliverables and milestones associated with the progress of the " E-gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.
This legislation requests approval to modify and extend existing contract EL009350 (which replaces EL007539), auditor certificate number: AC029869, in accordance with the terms and conditions established in the original master agreements, with the original vendor COMSYS, to extend the coverage period from April 30, 2009 through April 30, 2010; originally legislated and approved through Ordinances #0683-2007, #0698-2007 and #1226-2007, passed by City Council on July 9, 2007, May 21, 2007 and July 23, 2007; to allow time to continue with enhancing and updating the city's current web environment and related " E-gov " services. The original contract with COMSYS provided language that allows the Department of Technology to annually renew the contract for three years, with each year being contingent upon approval of funding on the yearly anniversary date. This legislation authorizes the second year of the three year renewal with the original vendor COMSYS for the coverage period from April 30, 2009 through April 30, 2010. This contract allows, but is not limited to: data migration, enterprise architecture, portal architecture services and usability services. The contract is a no cost modification that will extend the coverage period, as mutually agreed by the City of Columbus and COMSYS.
EMERGENCY: Emergency designation is requested to continue with the original project plan/schedule and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
FISCAL IMPACT: There is no fiscal impact associated with this legislation.
CONTRACT COMPLIANCE :
Vendor Name: COMSYS, CC#/FID#: 75-1300240, Expiration Date: 02/23/2011
Title
To authorize the Director of the Department of Technology to modify and extend an existing contract with COMSYS; and to declare an emergency. ($0.00)
Body
WHEREAS, to authorize the Director of the Department of Technology to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement, with COMSYS; and
WHEREAS, the original contract with COMSYS provided language that allows the Department of Technology to annually renew the contract for three years, with each year being contingent upon approval of funding on the yearly anniversary date. This legislation authorizes the second year of the three year renewal with the original vendor COMSYS for the coverage period from April 30, 2009 through April 30, 2010, originally legislated and approved through Ordinances #0683-2007, #0698-2007 and #1226-2007, passed by City Council on July 9, 2007, May 21, 2007 and July 23, 2007; and
WHEREAS, this contract is needed to continue the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and "E-gov " services. The contract allows, but is not limited to: data migration, enterprise architecture, portal architecture services and usability services; and to bring the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology to continue services provided by COMSYS, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement, with COMSYS, to extend the coverage period from April 30, 2009 through April 30, 2010, for the purpose of enhancing and updating the city's current web environment and " E-gov " services used for data migration, enterprise architecture services, portal architecture services and usability services.
SECTION 2: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.