Explanation
BACKGROUND: This legislation authorizes the Director of The Department of Technology to modify a contract with Delta Computer Services, Inc, for annual maintenance and support services associated with Hewlett-Packard (HP) servers and equipment. These servers and equipment software support several City Agencies' business applications such as Performance Series accounting and purchasing systems, Income Tax, Regulations, and Geographic Information Systems (GIS); along with various other systems that support the daily operations of the Communications, Telecommunications and Electricity Division.
The contract with Delta Computers Services, Inc. provided language that allows the Department of Technology to annually renew the contract for three-years; and provided the City substantial price discounts; with each year of the three years being contingent upon approval of funding on the yearly anniversary date; of which the original three year agreement became effective upon approval of Ordinance #0621-2006 and associated purchase order, allowing for services until April 2009.
The passage of this legislation will provide maintenance and support for the final year, year three.
EMERGENCY: There is an immediate need to modify a contract with Delta Computer Services, Inc., to maintain and provide uninterrupted support services associated with servers, equipment and software, utilized by various City agencies.
FISCAL IMPACT: During the year of 2006, the Department of Technology encumbered $202,884.00 for the first year of maintenance and support services with Delta Computer Services, Inc. In Fiscal year 2007, the second year of services with the same vendor, the Department encumbered $186,484.44. The funds for contract period of April 1, 2008 through March 31, 2009, in the amount of $237,155.64, are available in the 2008 Department of Technology Information Services Fund.
CONTRACT COMPLIANCE NUMBER:
Delta Computer Services, Inc. # 11-3044303 Expiration: 03-21-2010
Title
To authorize the Director of the Department of Technology to modify a contract with Delta Computer Services, Inc. for annual maintenance and support services associated wtih servers and other equipment; to authorize the expenditure of $237,155.64 from the Technology Department Information Services Fund; and to declare an emergency. ($237,155.64)
Body
WHEREAS, the Department of Technology supports a large number of Hewlett-Packard systems used for various City business functions, and many of these Hewlett-Packard systems support critical business applications for the Department of Technology as well as several other City agencies, and
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify a contract with Delta Computer Services, Inc, for annual maintenance and support services associated with Hewlett-Packard (HP) servers, equipment and software, and
WHEREAS, the contract with Delta Computers Services, Inc. provided language that allows the Department of Technology to annually renew the contract for three-years; and provided the City substantial price discounts; with each year of the three years being contingent upon approval of funding on the yearly anniversary date; of which the original three year agreement became effective upon approval of Ordinance #0621-2006, allowing for services until April 2009, and
WHEREAS, an emergency exits in the usual daily operation of the Department of Technology in that it is immediately necessary to modify a contract with Delta Computer Services, Inc. for the purchase of computer system support services essential to support daily operations of all City agencies, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify a contract for maintenance and support services, associated with servers and equipment from Delta Computer Services, Inc., related to operation of critical and non-critical business systems for many City agencies.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $237,155.64 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 220247| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $20,986.00| Income Tax
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 230147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,500.00| City Treasurer
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472417| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $200,178.09| System Administration
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 500147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $5,162.55| Health
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 510147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $200| Recreation and Parks
Div.: 47-01| Fund: 514| Subfund: 240| OCA: 514240| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $8,129.00| Building Services
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.