Explanation
Background: This ordinance authorizes the Franklin County Municipal Court Clerk (herein referred to as "Municipal Court Clerk") to enter into the third year of a three year contract with Capital Recovery Systems, Inc. for the provision of collections services and authorizes expenditure of $100,000.00.
The second tier collection services have been ongoing since 1998. These services have been very successful in collecting fines and costs that would otherwise be uncollectible. Since the Municipal Court Clerk does not have the resources in-house to adequately pursue these services the Clerk believes it is in the City's best interest to out-source the collection services. The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24; thereby negating any costs to the City of Columbus for this service.
Contracts:
2008 -Original Contract - EL008218 - $190,000.00; Ordinance 0825-2008
2009 - First Modification - EL009400 - $90,000.00; Ordinance 0705-2009
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: 31-1570459
Expiration Date: 1/12/2012
Fiscal Impact: The contract is self-funding and will result in additional revenues to the general fund. No payment of services will be made until monies for the collection of the accounts receivables are deposited with the Municipal Court Clerk and subsequently with the City Treasurer. Funds totaling $100,000.00 are available in the Municipal Court Clerk's 2010 collection fund budget appropriations.
Emergency: Emergency declaration is requested for the continuity of the collection process.
Title
To authorize and direct the Municipal Court Clerk to enter into contract with Capital Recovery Systems, Inc. for the provision of collection services; to authorize an expenditure of $100,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($100,000.00)
Body
Whereas, it is necessary for the Municipal Court Clerk to enter into a contract with Capital Recovery Systems, Inc., for the provision of collection services for the Municipal Court Clerk accounts receivables; and,
Whereas, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contract for the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Municipal Court Clerk is authorized and directed to enter into the third year of a three year contract with Capital Recovery Systems, Inc., to provide services for the collection of the Municipal Court Clerk accounts receivables.
Section 2. That the expenditure of $100,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Collection Fund, department 2601, fund 295, subfund 002, oca 261295, object level one - 03, object level three - 3336.
Section 3. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.