Explanation
BACKGROUND: In May 2012, the Division of Police entered into contract with Helicopter Minit-Men based on bid number SA004398 for a one year maintenance agreement, including the option to renew for two, one-year terms. It is now immediately necessary to authorize and direct the Director of Public Safety, Division of Police, to modify and to increase funding on this contract with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters that the Division of Police operates.
Bid Information: n/a
Contract Compliance No: 31-0648665, expires October 21, 2013.
Emergency Designation: Emergency legislation is requested so that the Division can continue to receive services without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $233,585.00 from the General Fund for a modification to add funds to the current helicopter maintenance contract. The Division of Police budgeted and has spent or encumbered $562,010.00 in the 2012 General Fund operating budget for this purpose. The Division of Police spent or encumbered $799,776.00 for helicopter maintenance in 2011. Additional funds are needed to keep the helicopters operational and this deficit was noted in the third quarter financial review. Savings in telephone services and cell phone costs have offset some of this deficit.
Title
To authorize and direct the Director of Public Safety to modify the current contract to add additional funds for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police; to authorize the expenditure of $233,585.00 from the General Fund; and to declare an emergency. ($233,585.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to modify the current contract to add additional funds with Helicopter Minit-Men, Inc.; and
WHEREAS, Helicopter Minit-Men, Inc. was awarded the current contract based on bid number SA004398 for helicopter maintenance service; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify the current contract with Helicopter Minit-Men to add additional funds for helicopter maintenance for police helicopters for the Division of Police.
SECTION 2. That the expenditure of $233,585.00, or so much thereof as may be needed, is hereby authorized as follows:
| DEPT 30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.