Explanation
November 4, 2005
The purpose of this legislation is to enter into contract with Matrix Systems, Inc., for the purchase and installation of a security photo imaging system for the Health Department facility located at 240 Parsons Avenue.
This ordinance authorizes the Board of Health to enter into contract with Matrix Systems, Inc., for $18,000.
In May of 2001, Matrix Systems, Inc. was awarded the initial phase of the access security equipment for the Health Department. The need for additional equipment in the amount of $18,000 has been identified. Due to the proprietary nature of the security software and compatibility with existing security equipment, it is in the best interest of the City to waive the provisions of competitive bidding and enter into contract with Matrix Systems, Inc.
The contract compliance number for Matrix Systems, Inc., is 31-0902711.
This capital improvement project expenditure is budgeted within the Blind School Renovation Project, Fund 706.
This ordinance is requested as an emergency to allow for the timely procurement of needed services, thereby allowing the project to proceed without delay.
Title
To authorize the Board of Health to enter into contract with Matrix Systems, Inc., for the purchase and installation of a security photo imaging system, to waive competitive bidding provisions of the City Code, to authorize the expenditure of $18,000 from the Voted 1999 Health Renovation Fund, and to declare an emergency. ($18,000)
Body
WHEREAS, a need exists for a security photo imaging system for the Health Department facility located at 240 Parsons Avenue; and
WHEREAS, it is in the City's best interest to waive competitive bidding and contract with Matrix Systems, Inc., for a security photo imaging system; and,
WHEREAS, this ordinance is requested as an emergency to allow for the timely procurement of needed services, thereby allowing the project to proceed without delay.
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to enter into contract with Matrix Systems, Inc., for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Board of Health is hereby authorized to enter into contract for $18,000.00 with Matrix Systems, Inc., for the purchase and installation of a security photo imaging system for the Blind School Renovation Project.
SECTION 2: That the expenditure is hereby authorized as follows: Fund: Health Renovation Fund|Div.: 50-01|Fund: 706|Project:570053|Obj. Level 3:6690|OCA:597013
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.