Explanation
1. BACKGROUND
The City of Columbus Department of Public Utilities was recently engaged in a project to perform rehabilitation work to the floodgate structure crossing Harmon Avenue. This project required some pavement restoration and the Department of Public Service requested that they perform additional pavement work needed for the roadway in this area. It is now necessary to provide reimbursement to the Department of Public Utilities for this work.
2. EMERGENCY DESIGNATION
Emergency action is requested to allow for the reimbursement of these funds and maintain proper accounting practices.
3. FISCAL IMPACT
The funding to reimburse the Department of Public Utilities for work performed on Harmon Avenue is available within the Streets and Highways G.O. Bonds Fund. This ordinance authorizes the establishment of an Auditor's Certificate against which the Department of Public Utilities will submit an internal invoice and be reimbursed.
Title
To authorize the Director of Public Service to reimburse the Department of Public Utilities for pavement rehabilitation work performed in the Harmon Avenue area; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to establish an Auditor's Certificate for the Department of Public Utilities to invoice against; to authorize the expenditure of $16,510.00 for this purpose; and to declare an emergency. ($16,510.00)
Body
WHEREAS, the Department of Public Utilities recently performed rehabilitation work to the floodgate structure crossing Harmon Avenue which included pavement restoration work; and
WHEREAS, the Department of Public Service identified the need for roadway improvements in this area and requested the Department of Public Utilities to perform this work as part of their project; and
WHEREAS, when the cost of this work was determined the Department of Public Service would reimburse the Department of Public Utilities for this additional work performed; and
WHEREAS, the cost of this work has been determined, and it is now necessary for the Department of Public Service to reimburse the Department of Public Utilities; and
WHEREAS, the ordinance authorizes the City Auditor to establish and Auditor's Certificate for the purpose of reimbursing the Department of Public Utilities for this work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this legislation should go forth immediately to return this funding and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is be and hereby is authorized to establish an Auditor's certificate in the amount of $16,510.00 for the purpose of reimbursing the Department of Public Utilities for pavement rehabilitation work in the Harmon Avenue area.
SECTION 2. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 be amended due to cancellation of encumbrances from completed projects and to provide sufficient authority for this project as follows:
Cancellations:
Fund / Project / Project Name / Current C.I.B. Amount / Change / C.I.B as amended
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments (Carryover) / $0.00 / $35,955.00 / $35,955.00
704 / 530282-100059 / Resurfacing - Glenmont Place (Carryover) / $0.00 / $3,346.00 / $3,346.00
704 / 530282-100063 / Resurfacing - Zone 4 (Carryover) / $0.00 / $599.00 / $599.00
Move Authority:
Fund / Project / Project Name / Current C.I.B. Amount / Change / C.I.B as amended
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments (Carryover) / $35,955.00 / ($12,566.00) / $23,389.00
704 / 530282-100059 / Resurfacing - Glenmont Place (Carryover) / $3,346.00 / ($3,346.00) / $0.00
704 / 530282-100063 / Resurfacing - Zone 4 (Carryover) / $599.00 / ($599.00) / $0.00
704 / 530282-100106 / Resurfacing - Harmon Avenue Resurfacing / $0.00 / $16,510.00 / $16,510.00
SECTION 3. That the transfer of cash and appropriation within Fund 704, The Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Code / OCA / Amount
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments / 06-6631 / 748253 / $12,565.34
704 / 530282-100059 / Resurfacing - Glenmont Place / 06-6631 / 748259 / $3,345.69
704 / 530282-100063 / Resurfacing - Zone 4 / 06-6631 / 748263 / $598.97
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Code / OCA / Amount
704 / 530282-100106 / Resurfacing - Harmon Avenue Resurfacing / 06-6631 / 748206 / $16,510.00
SECTION 4. That for the purpose of paying for this work, the amount of up to $16,510.00 is authorized to be expended as follows:
Fund / Project / Project Name / O.L. 01-03 Code / OCA / Amount
704 / 530282-100106 / Resurfacing - Harmon Avenue Resurfacing / 06-6631 / 748206 / $16,510.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.