Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology on behalf of the Department of Public Utilities (DPU) and the Department of Human Resource (DHR), Citywide Training and Development Office to enter into year three of the three year contract with Cornerstone OnDemand, Inc., in the amount $163,526.00 ($30,150 for DPU’s portion and $133,376.00 Citywide HR ) for the city's learning management system (LMS) annual hosting fee with the term period of 12/16/2017 through 12/15/2018. The original bid waiver contract was first authorized under ordinance 2490-2015 passed by city council on December 7, 2015 (EL017777) and most recently under ordinance 2226-2016 passed on October 17, 2016 to include Citywide HR.
The city requires a robust commercially available solution to support citywide training operations. While the city intends to utilize the system for all learning management needs citywide, the system will initially be provisioned to the Citywide Training and Development Office, in support of ongoing training needs of approximately 8,000 city employees.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2015 (via Ord. #: 2490-2015) the Technology Department legislated $161,892.00 for DPU’s share of the implementation of the LMS with Cornerstone OnDemand. In 2016 (via Ord. #: 2226-2016) the Department of Technology legislated $180,000.00 for the Department of Human Resources for the implementation of LMS with Cornerstone OnDemand and $30,150.00 for DPU’S portion. This ordinance (2017) will provide funding for the third year of DPU’s annual hosting fee in the amount of $30,150.00 and $133,376.00 for Citywide HR, from the Department of Technology, Information Services Operating fund. Funds were budgeted within DoT's 2017 budget to cover this expenditure.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Cornerstone OnDemand, Inc. CC#: 13-4068197 Expiration Date: 08/26/2018
DAX Vendor Account #: 000683
Title
To authorize the Director of Technology, on behalf of the Departments of Public Utilities and Human Resources, to enter into year three of a three year contract with Cornerstone OnDemand, Inc.; to expend $163,526.00 for an annual hosting fee; to authorize the expenditure of $163,526.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($163,526.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) and the Department of Human Resources to enter into year three of a three (3) year contract with Cornerstone OnDemand, Inc., for the learning management system annual hosting fee totaling $163,526.00 ( DPU's portion $30,150.00 and citywide DHR for $133,376.00) for the coverage term period from 12/16/2017 through 12/15/2018; and
WHEREAS, the city requires a robust commercially available solution to support citywide training operations. While the city intends to utilize the system for all learning management needs citywide, the system will initially be provisioned to the Citywide Training and Development Office, in support of ongoing training needs of approximately 8,000 city employees; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology, on behalf of the Departments of Public Utilities and Human Resources, in that it is immediately necessary to authorize the Director of Technology to enter into year three of the contract for the learning management system annual hosting fee with Cornerstone OnDemand, Inc., for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Technology Department, on behalf of the Departments of Public Utilities and Human Resources, is hereby authorized to enter into year three of a three (3) year contract with Cornerstone OnDemand for annual hosting fee for the city's learning management system in the amount of $163,526.00 with the term period of 12/16/2017 through 12/15/2018.
SECTION 2. That the expenditure of $163,526.00 or so much thereof as may be necessary, is hereby authorized to be expended from: (see attachment 2833-2017 EXP).
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01| Section 5: IT1213 {HR} |Amount: $133,376.00|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1308 {Electricity} |Amount: $1,839.15|
Dept.: 47| Div.: 47-01| Obj. Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4: IS02| Section 5: IT1309 {Water} |Amount: $11,698.20|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1310 {Sewers & Drains} |Amount: $13,115.25|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1311 {Storm Water} |Amount: $3,497.40|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.