Explanation
Background: This legislation authorizes the City of Columbus to enter into a contract in an amount up to $4,167,111.96 for the Henderson Road Improvement - OPWC project and to pay construction inspection costs up to $439,369.00. This improvement will rehabilitate the pavement at full depth between North High Street and the Olentangy River bridge; replace existing curbs and sidewalks; add a new water line along Henderson Road; and provide new storm sewers and traffic signals. This project has been awarded an OPWC grant amount of $181,793.00. The Division of Power and Water will contribute $473,264.40 for the costs associated with the new water line. The Division of Recreation and Parks will contribute $177,701.24 and the Franklin County Engineer's office will contribute $444,114.02 for costs associated with the improved walking path on the south side of the bridge. The County's share will be in the form of a reimbursement. The Transportation Division will provide funding for the County's share, then will bill the County for their portion of the project. The estimated Notice to Proceed date is May 15, 2008. This project has been given 210 days to complete construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Fourteen bidders/suppliers were solicited (12 majority, 2 minority) and three bids were received (3 majority, 0 minority) and tabulated on December 13, 2007 as follows:
Nickolas Savko & Sons, Inc. |
$4,167,111.96 |
Complete General Construction Company |
$4,251,978.37 |
George J. Igel & Co. |
$5,150,746.79 |
Award is to be made to Nickolas Savko & Sons, Inc., c.c. #31-0907362 (expiring 4/16/09), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on May 15, 2008.
Fiscal Impact: Funding for this project is budgeted and available from several sources. The Transportation Division will provide $3,773,722.32 which is available within the Voted 1995, 1999, 2004 Streets and Highways Fund; the Division of Power and Water will provide $473,264.40 which is available within the Water Works Enlargement Voted Bonds Fund; and the Department of Recreation and Parks will provide $177,701.24 which is available within the 1999/2004 Voted Bond Fund. The Transportation Division will provide funding and be reimbursed $444,114.02 by Franklin County for their portion of the project at a later date. This project has also received a grant from the Ohio Public Works Commission in the amount of $181,793.00. Transportation's, Power and Water's, and the Department of Recreation and Parks' shares will be transferred from their funding source to the Henderson Road Grant in the State Issue Two Street Projects Fund and the total project amount of $4,606,480.96 will be appropriated and expended from the grant.
Title
To amend the 2007 C.I.B; to authorize the transfer of $3,773,722.32 within and from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; to authorize the transfer of $473,264.40 within and from the Water Works Enlargement Voted Bonds Fund for the Division of Power and Water; to authorize the transfer of $177,701.24 within and from the 1999/2004 Voted Bond Fund for the Department of Recreation and Parks; to authorize the transfer of these funds to the State Issue Two Street Projects Fund; to appropriate $4,606,480.96 within the State Issue Two Street Projects Fund; to authorize the expenditure of $4,606,480.96 from the State Issue Two Street Projects Fund; to authorize the Public Service Director to enter into a contract with Nickolas Savko & Sons, Inc. for construction of the Henderson Road Improvement project for the Transportation Division; and to declare an emergency. ($4,606,480.96)
Body
WHEREAS, bids were received on December 13, 2007, and tabulated on December 13, 2007, for the Henderson Road Improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work can begin on May 15, 2008 without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Fund /Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530161 / Roadway Improvements / $2,735,331.00 / ($734,791.00) / $2,000,540.00
530208 / Federal-State Match / $3,101,811.00 / $734,791.00 / $3,836,602.00
SECTION 2. That the Transfer of monies within the following funds be authorized as follows:
Transportation Division, Dept-Div 59-09:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 06/6600 / 644385 / $3,773,722.32
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $3,773,722.32
Power and Water Division, Dept-Div 60-09:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
606 / 690236 / Water Main Rehab. / 06 / 6629 / 642900 / $473,264.40
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
606 / 690236 / Water Main Rehab. / 10 / 5501 / 642900 / $473,264.40
Parks and Recreation Department, Dept-Div 51-01:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
702 / 510229 / Bikeway Improvements / 06/6621 / 644526 / $177,701.24
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
702 / 510229 / Bikeway Improvements / 10/5501 / 644526 / $177,701.24
SECTION 3. That the Transfer of monies between the following funds be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $3,773,722.32 (Transportation Division)
606 / 690236 / Water Main Rehab. / 10 / 5501 / 642900 / $473,264.40 (Power & Water Div.)
702 / 510229 / Bikeway Improvements / 10/5501 / 644526 / $177,701.24 (Parks and Recreation Department)
Transfer to:
Fund / Grant / Grant Name / O.L. 01/03 Codes / OCA / Amount
764 / 597014 / Henderson Road / 80/0886 /597014 / $4,424,687.96
SECTION 4. That the sum of $4,606,480.96 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue Two Street Projects Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to the Transportation Division, Department No. 59-09, OCA Code 597014 and Grant 597014.
Object Level 01/03 / Amount
06/6631 / $3,738,987.82
06/6629 / $428,124.14
06/6687 / $439,369.00(Inspection)
SECTION 5. That the funds appropriated in Section 4 shall be paid upon the order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $4,606,480.96 or so much thereof as may be needed, is hereby authorized to be expended from the State Issue Two Street Projects Fund, No. 764, for the Transportation Division, Dept./Div. 59-09, OCA Code 597014, and grant 597014.
Object Level 01/03 / Amount
06/6631 / $3,738,987.82
06/6629 / $428,124.14
06/6687 / $439,369.00(Inspection)
SECTION 7. That the Public Service Director be and is hereby authorized to enter into a contract with Nickolas Savko & Sons, Inc., for the construction of the Henderson Road Improvement grant in the amount of $4,167,111.96, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the grant up to a maximum of $439,369.00.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.