Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with Strand Associates, for the Pedestrian Safety Improvements - Sidewalk Design I project for the Division of Mobility Options.
The intent of this contract is to provide the Department of Public Service with engineering design resources that are necessary to provide various professional engineering, survey and technical expertise needed for the design of sidewalks. Potential projects for this contract may include but are not limited to the following:
Pedestrian Safety Improvements - Whittier St. Sidewalks from Lockbourne Road to Fairwood Avenue: Project type is urban and the length is 2675 linear feet and new sidewalk construction is proposed on both sides of the road, including curb ramps. In general, where existing sidewalk is present it will remain in place. The existing right of way width is 60'. The existing street is mostly curbed two way, two lane with 44' pavement width allowing parking on both sides. Right of way acquisition is possible at corners and retaining walls or curb walls are likely. The consultant shall produce preliminary engineering documents, and then shall be scoped for a separate task to produce construction drawings for new sidewalk construction on both sides of the road, including curb ramps and right of way plans, if needed.
Pedestrian Safety Improvements - Nelson Road Sidewalks from Livingston Avenue to Main Street: Project length is 3260 linear feet. Recommend 7' sidewalk construction adjacent to curb on east side only in order to avoid retaining walls and right of way acquisition along railroad right-of-way. New curb should be investigated. It may be a benefit to increase the vertical height of the sidewalk and meet the existing grade better through a portion of the project. Consultant should also consider pavement width reduction as well, after analysis. A structure holding up I-70 crosses Nelson Road. Some drainage work would be necessary beneath this structure to repair the existing issues.
Pedestrian Safety Improvements - Fairwood Avenue Sidewalks from Moler Avenue to Whittier St.: Project length is 4,065 linear feet and new sidewalk construction is proposed on both sides of the road, including curb ramps along a two-way, two and three-lane curbed and uncurbed sections with 32 feet of pavement width in 50 feet of right of way. Acquisition will be necessary at the intersections of Moler, Frebis, Deshler, as well as longitudinally in several segments.
Pedestrian Safety Improvements - Eakin Road Sidewalks - Salisbury Avenue to Hague Avenue.: Project length is 1,585 linear feet and new sidewalk construction is proposed on both sides of the road, including curb ramps along a two-way, two-lane curbed and uncurbed section with 22 feet of pavement width in 50 feet right of way.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Pedestrian Safety Improvements - Sidewalk Design I contract. The project was formally advertised on the Vendor Services web site from August 2, 2012, to August 30, 2012. The city received eight (8) responses. A proposal from Parsons Brinckerhoff, Inc. was deemed non-responsive due to their not meeting all required ODOT pre-qualification categories.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Strand Associates Groveport, OH MAJ
Crawford, Murphy & Tilly, Inc. Columbus, OH MAJ
Woolpert, Inc. Columbus, OH MAJ
W.E. Stilson Consulting Group Columbus, OH MAJ
EMH&T Columbus, OH MAJ
ME Companies Westerville, OH INA
Kabil Associates Columbus, OH ASN
Strand Associates received the highest score by the evaluation committee and will be awarded the Pedestrian Safety Improvements - Sidewalk Design I contract in an amount up to $310,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strand Associates.
2. FISCAL IMPACT
Funding for this contract is budgeted and available within the Streets and Highways G.O. Bonds Fund. A C.I.B. amendment is necessary to establish authority in the correct project detail.
3. CONTRACT COMPLIANCE
The contract compliance number for Strand Associates, is 391020418 and Expires 10/31/13.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for design of sidewalk projects to allow for the construction at the earliest possible time.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with Strand Associates, for the Pedestrian Safety Improvements - Sidewalk Design I project; to amend the 2012 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $310,000.00 from the Streets and Highways G.O. Bonds Fund for the Department of Public Service; and to declare an emergency. ($310,000.00)
Body
WHEREAS, there is a need to provide professional engineering services for the design of the Pedestrian Safety Improvements - Sidewalk Design I project; and
WHEREAS, this project involves the provision of engineering design resources to design pedestrian safety improvements consisting mostly of sidewalk design projects and including various engineering and surveying tasks; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for this project; and
WHEREAS, Strand Associates, received the highest score by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for these engineering services to provide project design services for pedestrian improvements at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with Strand Associates, 4433 Professional Parkway, Groveport, OH, 43215, for engineering services associated with the Pedestrian Safety Improvements - Sidewalk Design I project.
SECTION 2. That the 2012 Capital Improvement Budget established within ordinance 0368-2012 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
704 / 590105-100006 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2008) / $1,770,028.00 / ($210,000.00) / $1,560,028.00
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks (Voted 2008) / $183,000.00 / ($100,000.00) / $83,000.00
704 / 590105-100075 / Pedestrian Safety Improvements - Sidewalk Design I (Voted 2008) / $0.00 / $310,000.00 / $310,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100006 / Pedestrian Safety Improvements - Sidewalk Program / 06-6600 / 710506 / $210,000.00
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks / 06-6600 / 710572 / $100,000.00
Transfer to:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100075 / Pedestrian Safety Improvements - Sidewalk Design I / 06-6600 / 710575 / $310,000.00
SECTION 4. That the expenditure of $310,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-10, Division of Mobility Options:
Dept-Div / Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 590105-100075 / Pedestrian Safety Improvements - Sidewalk Design I / 06-6621 / 710575 / $310,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.