Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Gannett Fleming Engineers & Architects to add additional funds for the design of the Roadway - Westbourne Avenue Extension project. This modification is to design Blossom Field Boulevard from Broad Street to Westbourne Avenue.
Ordinance No. 1934-2020 authorized the Director of Public Service to enter into a $500,000.00 professional services contract with Gannett Fleming Engineers & Architects for the Roadway - Westbourne Avenue Extension project. This Phase 1 project consists of constructing, resurfacing, widening, new curb and gutter, sidewalks, drives, storm sewer system, and a shared use path on Westbourne Avenue from approximately 600 feet west of Taylor Station Road to Blossom Field Boulevard. This project will also include a roundabout and new alignment on Corrina Drive south of the roundabout.
Ordinance 0438-2022 authorized the Director of Public Service to modify the contract in the amount of $675,000.00 to cover Phase 1 of the design. This ordinance authorizes the Director of Public Service to modify the contract again in the amount of $300,000.00.
This is a planned modification that is necessary to cover Phase 2 of the design now known as the Roadway - Blossom Field Boulevard - Broad Street to Westbourne Avenue project. This project creates a new public street where a private street (Blossom Field Boulevard) exists from E. Broad Street to approximately 1,800 feet north of E. Broad Street. The project also serves as Phase 2 of the Roadway - Westbourne Avenue Extension project by extending from its Phase 1 terminus to Blossom Field Boulevard. Gannett Fleming Engineers & Architects performed the study work for the entire corridor and the survey work for Phase 2 detailed design.
Gannett Fleming Engineers & Architects provided a cost breakdown for each task included in the scope. After several negotiations, the final fee was determined to be in line with what is expected for the scope of work and design timeline. Costs were also compared to other recent design projects of similar scope and magnitude. It was deemed to be more cost efficient to modify the existing contract than to bid this modification of the work.
The original contract amount: $500,000.00 (PO241932, Ord. 1934-2020)
The total of Modification No. 1: $675,000.00 (PO315613, Ord. 0438-2022)
The total of Modification No. 2: $300,000.00 (This Ordinance)
The contract amount including all modifications: $1,475,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Gannett Fleming Engineers & Architects.
2. CONTRACT COMPLIANCE
The contract compliance number for Gannett Fleming Engineers & Architects is CC001829 and expires 01/11/2024.
3. FISCAL IMPACT
Funding for this contract is available within Fund 4432 (Lucent Commercial TIF). Funds will need to be appropriated in Fund 4432, transferred to Fund 7432 (Lucent Commercial TIF Capital Fund), and then appropriated in Fund 7432. Project expenses will be paid from Fund 7432.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
Title
To appropriate funds within the Lucent Commercial TIF; to transfer funds from the Lucent Commercial TIF to the Lucent Commercial TIF Capital Fund; to appropriate funds within the Lucent Commercial TIF Capital Fund; to authorize the Director of Public Service to enter into a contract modification with Gannett Fleming Engineers & Architects in connection with the Roadway - Westbourne Avenue Extension project; to authorize the expenditure of up to $300,000.00 from the Lucent Commercial TIF Capital Fund for the project. ($300,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Roadway - Westbourne Avenue Extension project; and
WHEREAS, the Phase 1 project will include constructing, resurfacing, widening, new curb and gutter, sidewalks, drives, storm sewer system, and a shared use path on Westbourne Avenue from approximately 600 feet west of Taylor Station Road to Blossom Field Boulevard as well as a roundabout and new alignment on Corrina Drive south of the roundabout; and
WHEREAS, the Phase 2 project creates a new public street where a private street (Blossom Field Boulevard) exists from E. Broad Street to approximately 1,800 feet north of E. Broad Street near the Phase 1 terminus; and
WHEREAS, contract no. PO241932 with Gannett Fleming Engineers & Architects, in the amount of $500,000.00 using monies from Fund 7432, Lucent Commercial TIF Capital Fund, was authorized by Ordinance No. 1934-2020; and
WHEREAS, modification no. 1, PO315613, in the amount of $675,000.00, using monies from Fund 7410, Waggoner Road TIF Capital Fund was authorized by ordinance no. 0438-2022; and
WHEREAS, it has become necessary to modify the contract again in an amount up to $300,000.00 to provide additional funds for the Roadway - Westbourne Avenue Extension project; and
WHEREAS, additional funds in the amount of $300,000.00 are available for this project in Fund 4432, Lucent Commercial TIF Fund; and
WHEREAS, it is necessary to appropriate funds in Fund 4432, Lucent Commercial TIF Fund; and
WHEREAS, it is necessary for Council to authorize a transfer of funds from Fund 4432, Lucent Commercial TIF Fund, to Fund 7432, Lucent Commercial TIF Capital Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to appropriate funds for expenditure in Fund 7432, Lucent Commercial TIF Capital Fund; and
WHEREAS, it is necessary to authorize expenditure of funds relative to the modification of work for the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $300,000.00 is appropriated in Fund 4432 (Lucent Commercial TIF), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized from Fund 4432 (Lucent Commercial TIF), Dept-Div 4402 (Economic Development) to Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $300,000.00 is appropriated in Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P531037-100000 (Roadway - Westbourne Ave Extension), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Gannett Fleming Engineers & Architects located at, 2500 Corporate Exchange Drive, Suite 230, Columbus, Ohio 43231, for the Roadway - Westbourne Avenue Extension project in the amount of $300,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 5. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P531037-100000 (Roadway - Westbourne Ave Extension), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated, and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.