Explanation
This legislation authorizes the Director of the Department of Development to renew contracts for Property Maintenance and Lawn Mowing services for properties held by the Division of Land Redevelopment in an amount up to $1,075,000.00. Services include trash and debris removal from structures, cleaning and abatement of vacant lots, lawn mowing, tree services, brush clearing, trash pickup, and similar work.
The Department of Development advertised RFQ026253 through the Vendor Services portal on November 17, 2023, and accepted proposals for property and lawn maintenance services through the Bonfire portal on December 15, 2023. A total of nineteen (19) responses were received. A total of 13 contractors were selected by an evaluation committee consisting of Staff from the Department of Development and the Office of Diversity and Inclusion. The qualifications were based on prior experience, equipment, staffing, and other factors. The resulting contracts were established for one year with an option to extend an additional year.
With the approval of Ordinances 0681-2024 and 0749-2024, the Department established 10 contracts for property maintenance services and 8 contracts for lawn maintenance, with a total of 13 contractors being selected, with some contractors performing both property and lawn maintenance services. A bid waiver was required to enter into these contracts as the Request for Statement of Qualifications (City Code 329.27) process allows agencies to award only professional service contracts, and technical proposals were not requested from offers, since we provided technical specification requirements to follow.
Emergency action is requested in order to continue mowing and property maintenance services this spring, renew the existing contracts before their current expiration, and to decrease the amount of time the Land Bank will be without property maintenance contractors.
Vendor renewal amounts and fiscal information is located in Exhibit A, attached to this ordinance.
FISCAL IMPACT: Funding is available within the Land Management Fund, fund 2206.
CONTRACT COMPLIANCE:
Below are the various vendors, vendor numbers, and their contract compliance expiration dates.
Consolidated Services & Management LLC CC-012297 Expires 02/28/2026
Lima Jean J. CC-003246 Expires 01/03/2027
L. Monee Enterprises LLC CC-031981 Expires 02/08/2026
Mowtivation Lawn Services LLC CC-009754 Expires 02/06/2026
Dent Darren L CC-044466 Expires 12/27/2026
Sean Rosendorf CC-047027 Expires 10/18/2025
Hill Wendel C CC-005007 Expires 02/26/2026
Watsons Lawn Care LLC CC-024023 Expires 02/21/2026
BCN Real Estate Holdings LLC CC-023775 Expires 02/06/2026
Shaver Warren CC-003101 Expires 12/19/2025
Lawn Appeal Ohio LLC CC-024383 Expires 02/12/2026
Mundell Thomas A CC-008791 Expires 06/26/2026
Wj3enterprises LTD CC-042786 Expires 08/01/2026
Title
To authorize the Director of the Department of Development to renew contracts with various contractors for the maintenance of properties maintained by the Division of Land Redevelopment; to authorize the expenditure of up to $1,075,000.00 from the Land Management Fund; and to declare an emergency. ($1,075,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to renew contracts for Property Maintenance and Lawn Mowing services for properties held by the Division of Land Redevelopment in an amount up to $1,075,000.00; and
WHEREAS, to authorize the expenditure of up to $1,075,000.00 from the Land Management Fund; and
WHEREAS, the Department of Development advertised RFQ026253 on Vendor Services and accepted proposals for property and lawn maintenance in December 2023, a total of nineteen (19) responses were received; and
WHEREAS, the RFSQ process was used to ensure contract prices are consistent with the new wage and benefit requirements and to allow the City to pay one price list for all services under the resulting contracts; and
WHEREAS, a waiver to competitive bids was required to enter into contracts because the Request for Statement of Qualifications (City Code 329.27) process allows agencies to award only professional service contracts, and technical proposals were not requested from offers since we provided technical specification requirements to follow; and
WHEREAS, the approval of Ordinances 0681-2024 and 0749-2024, allowed the Department established 10 contracts for property maintenance services and 8 contracts for lawn maintenance, with a total of 13 contractors being selected, with some contractors performing both property and lawn maintenance services.
WHEREAS,Vendor renewal amounts and fiscal information is located in Exhibit A, attached to this ordinance
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to renew these contracts to continue program services without interruption, to start mowing services this spring and to decrease the amount of time the Land Bank will be without property maintenance contractors, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew lawn care and property management contracts for one year, for the following contractors and amounts listed in Exhibit A, attached to this ordinance.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $1,075,000.00, or so much thereof as may be necessary, is hereby authorized in fund 2206 (Land Management Fund), Dept. 44-11 (Land Redevelopment), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.