Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with the Charles Ritter Company for the procurement, scheduling, delivery and installation of Tech II Office Furniture for the Division of Water. The furniture will replace existing furniture currently in use by the meter inspection staff that is beyond its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA005832). One-hundred and six (106) (90 MAJ, 3 MBR, 6 M1A, 2 HL1, 5 F1) were solicited and two (2) bids (2 MAJ) were received and opened on April 23, 2015. SRM Entertainment Group LLC dba Cubicle By Design submitted the lowest bid in the amount of $27,102.08; however after evaluating the furniture sample provided it has been determined that they do not meet the provisions of Section 3.2.2 of the bid document. The bid specifications required a product thickness of 1 1/8" and the sample provided was a product thickness 1" and therefore the bid was found non-responsive.
The second lowest bidder was the Charles Ritter Company and they are responsive to the specifications. Therefore, the Division of Water is recommending all items be awarded to the Charles Ritter Company as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Charles Ritter Company, CC# 34-0491920, expiration date: 12/17/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $38,192.40 was budgeted for this purchase.
$0.00 was expended in 2014.
$0.00 was expended in 2013.
Title
To authorize the Director of Finance and Management to establish a contract with the Charles Ritter Company for Tech II Office Furniture for the Division of Water; and to authorize the expenditure of $38,192.40 from the Water Operating Fund. ($38,192.40)
Body
WHEREAS, the Purchasing Office opened formal bids on April 23, 2015 for the procurement, scheduling, delivery and installation of Tech II Office Furniture for the Division of Water; and
WHEREAS, SRM Entertainment Group LLC dba Cubicle By Design submitted the lowest bid in the amount of $27,102.08; however after evaluating the furniture sample provided, it has been determined that they do not meet the provisions of Section 3.2.2 of the bid document. The bid specifications required a product thickness of 1 1/8" and the sample provided was a product thickness of 1" and therefore non-responsive; and
WHEREAS, the Charles Ritter Company submitted the second lowest bid in the amount of $38,192.40 and did meet the specifications required; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into contract in accordance with the terms, conditions, and specifications of Solicitation Number: SA005832 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Charles Ritter Company, 3681 Corporate Drive, Columbus, OH 43231 for the procurement, scheduling, delivery and installation of Tech II Office Furniture for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $38,192.40 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, Department 60-09, OCA 601873, Object Level One: 02, Object Level Two: 2140.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.