Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Avenue) project and to provide payment for construction, construction administration and inspection services.
This contract includes the full reconstruction of Cassady Avenue from a 2-lane uncurbed section to a 3-lane curb and gutter section with additional turn lanes at the intersection with E. 5th Avenue. Sidewalk will be placed along the east side and a shared use path along the west side. Additional improvements include traffic signal replacement, street lighting, street trees (where feasible), storm sewer, electric distribution, and replacement of the 12" water main between Avalon Place and E. 5th Avenue. On E. 5th Avenue, the improvements consist of roadway reconstruction with additional turn lanes at the intersection with Cassady Avenue. The sidewalk will be replaced along both sides and improvements will be made to the street lighting and storm sewer. The water services from the existing 2" water line between N. Dawson Avenue and Northview Avenue will be transferred to the existing 12" water line and the 2" line abandoned, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1442-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Public Works Commission (OPWC) relative to the Local Transportation Improvement Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Avenue) project.
Ordinance 1780-2018 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the MORPC Attributable Funds Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Avenue) project.
The estimated Notice to Proceed date is March 24, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on December 17, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Complete General Construction Company $9,927,652.25 Columbus, OH Majority
Shelly and Sands, Inc. $10,140,819.50 Columbus, OH Majority
Trucco Construction Co., Inc. $11,034,118.69 Delaware, OH Majority
Danbert, Inc $11,277,140.60 Plain City, OH Majority
Strawser Paving Company $11,727,340.13 Columbus, OH Majority
Double Z Construction Company $14,599,892.59 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $9,927,652.25. The amount of construction administration and inspection services will be $1,230,029.29. The total legislated amount is $11,157,681.54.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
The certification of Complete General Construction Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Lake Erie Construction Co., Inc. Norwalk, Ohio MAJ
The Shelly Company Thornville, Ohio MAJ
Danbert Electrical Corporation Plain City, Ohio MAJ
Phenix Stabilization, LLC Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
Follow the River Designs LLC McConnelsville, Ohio EBE
JN Graham Trucking, LLC Circleville, Ohio EBE
Material Hauling, LTD. Westerville, Ohio MBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC6043 and expires 1/29/26.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of this project is a reimbursable budgeted expense of $8,093,744.13 within the Federal Transportation Grants Fund, Fund 7765, Grant #G592105 (Cassady Avenue 105732). Funds need to be appropriated.
A portion of this project is a reimbursable budgeted expense of $2,070,794.19 within the OPWC Grants and Loans Fund, Fund 7763, Grant #G592500 (2025 Cassady Avenue DCAB03). Funds will need to be appropriated.
A portion of the funding for this project is available in the amount of $460,000.00 within the Water Bond Fund, Fund 6006. A transfer of cash is necessary to align spending with the proper project. It is necessary to amend the 2024 Capital Improvement Budget to establish sufficient budget authority for this project. Funds are appropriated.
The remaining balance of $533,143.22 is available within the Streets and Highways Bond Fund, Fund 7704. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the MORPC Attributable Funds Program and Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the travelling public.
Title
To amend the 2024 Capital Improvement budget; to authorize the transfer of funds within the Water Bond Fund; to appropriate funds within the OPWC Grants and Loans Fund and the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Ave) project; to authorize the expenditure of $11,157,681.54 from the OPWC Grants and Loans Fund, Federal Transportation Grants Fund, Streets and Highways Bond Fund, and the Water Bond Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($11,157,681.54)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Ave) project; and
WHEREAS, the work for this project consists of the full reconstruction of Cassady Avenue from a 2-lane uncurbed section to a 3-lane curb and gutter section with additional turn lanes at the intersection with E. 5th Avenue. Sidewalk will be placed along the east side and a shared use path along the west side. Additional improvements include traffic signal replacement, street lighting, street trees (where feasible), storm sewer, electric distribution, and replacement of the 12" water main between Avalon Place and E. 5th Avenue. On E. 5th Avenue, the improvements consist of roadway reconstruction with additional turn lanes at the intersection with Cassady Avenue. The sidewalk will be replaced along both sides and improvements will be made to the street lighting and storm sewer. The water services from the existing 2" water line between N. Dawson Avenue and Northview Avenue will be transferred to the existing 12" water line and the 2" line abandoned; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Ave) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp to 7th Ave) project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds and Ohio Public Works Commission grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 6006, Water Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7765, the Federal Transportation Grants Fund and Fund 7763, the OPWC Grants and Loans Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $11,157,681.54 from the OPWC Grants and Loans Fund, the Federal Transportation Grants Fund, Streets and Highways Bond Fund, and the Water Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to meet the requirements of the start date for the MORPC Attributable Funds Program and Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the travelling public, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6006 / P690617-100000 / Overall Engineering Services (Voted Water Carryover) / $2,100,000.00 / ($460,000.00) / $1,640,000.00
6006 / P690236-100146 / Cassady Ave. Water Line Improvements (Voted Water Carryover) / $0.00 / $460,000.00 / $460,000.00
SECTION 2. That the transfer of $460,000.00, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water Bond Fund), from Dept-Div 6009 (Water), Project P690617-100000 (Overall Engineering Services), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100146 (Cassady Ave. Water Line Improvements), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $9,093,802.30 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592105 (Cassady Avenue 105732), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $2,727,452.00 is appropriated in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Project G592500 ( 2025 Cassady Avenue DCAB03), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of the Department of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Arterial Street Rehabilitation - Cassady Avenue (Bexley Corp To 7th Ave) project in the amount of up to $9,927,652.25 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $1,230,029.29.
SECTION 6. That the expenditure of $8,093,744.13, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592105 (Cassady Avenue 105732), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $2,070,794.19, or so much thereof as may be needed, is hereby authorized in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Project G592500 ( 2025 Cassady Avenue DCAB03), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $460,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water Bond Fund), Dept-Div 6009 (Water), Project P690236-100146 (Cassady Ave. Water Line Improvements), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $533,143.22, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.