Explanation
BACKGROUND: On December 3, 2012 Council passed Ordinance 2525-2012 to allow the Director of the Department of Development to enter into a contract with three companies to provide trash and debris, light demolition, tree removal and landscaping services on City owned property being held in the Land Bank. JRED Services LLC, Lawn Appeal, and Truckco were selected from a pool of four companies that responded to a formal request for bids (2012 SA004851). These companies were selected based on lowest bid, prior experience, resources and qualifications.
This legislation authorizes the Director of the Department of Development to extend contracts EL013892, EL013818, and EL013817 until March 31, 2015 to allow the continuation of the program, and to add an additional $100,000 to the contracts. The additional funds will allow the Land Bank to continue to maintain the properties acquired by the Land Bank, as well as continuing maintenance of sites currently held in the Land Bank. Additional funding is provided from the Land Management Fund.
FISCAL IMPACT: Funds for these contract extensions are allocated from the Land Management Fund ($100,000).
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.
Title
To authorize the Director of the Department of Development to modify various contracts with JRED Services LLC, Lawn Appeal, and Truckco for trash and debris services on City owned property being held in the Land Bank; to authorize the expenditure of $100,000.00 from the Land Management Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to amend contracts with JRED Services LLC, Lawn Appeal, and Truckco to continue to provide trash and debris services for the Land Redevelopment Office; and
WHEREAS, contracts EL013892, EL013818, and EL013817 were established for the amount of $72,000 to provide initial cleanup of properties acquired by the Land Bank, as well as continuing to maintain property currently held in the Land Bank; and
WHEREAS, JRED Services (cc# 271430562, expires 9/30/15), Lawn Appeal (cc# 510658229, expires 2/18/14), and Truckco (cc# 870775711, expires 10/31/14) were winning bidders to a request for bids (2012 SA004851); and
WHEREAS, Contracts No. EL013892, EL013818, and EL013817 will expire on December 31, 2013; and
WHEREAS, this legislation will authorize extension of the contracts terms till March 31, 2015 in addition to expenditure of $100,000; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to modify and extend contract with JRED Services LLC, Lawn Appeal, and Truckco to continue trash and debris services uninterrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Development is hereby authorized to amend contracts EL013892 with JRED Services LLC, EL013817 with Lawn Appeal, and EL013818 with Truckco to provide trash and debris services for the Land Redevelopment Office on City owned property being held in the Land Bank by extending the contracts to March 31, 2015 and increasing the total contract amounts by $100,000.00.
Section 2. That for the purpose stated in Section 1, the expenditure of $100,000.00, or so much therefor as may be necessary, is hereby authorized to be expended from the Land Management Fund, Fund 206, Department of Development, Division 44-01, Object Level One 03, Object Level Three 3370, OCA Code 441206.
Section 3. That these contract modifications are awarded in accordance with Chapter 329.16 of the Columbus City Codes, 1959.
Section 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.