Explanation
This ordinance authorizes the purchase of one (1) Ford Fusion for $14,976.00 with Germain Ford plus an additional $4,691.00 with Ricart Properties for vehicle options which were inadvertently omitted from Ordinance 0533-2011, which passed April 25, 2011. Total cost of these items is $19,667.00. This earlier ordinance authorized the purchase of 85 vehicles for various city departments due to age, high mileage or maintenance costs. With this amendment and additional expenditure all large vehicles will be capable of plowing snow when necessary and 86 vehicles can be purchased from the 2011 budget established for vehicle replacements earlier this year.
The purchase of one (1) additional Ford Fusion from a Universal Term Contract, FL004800, with Germain Ford for $14,976.00 will be for use by the Division of Facilities Management and will allow for the disposal of several older vehicles. The plow package will be purchased for $4,575.00 from Ricart Ford Properties for a Ford F 350 Truck for the Refuse Collection Division with an additional $116.00 for incidental costs.
Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 general fund for vehicle replacements. Ordinance 0533-2011 was in the amount $1,555,742.00. This leaves a balance of $24,258.00 in the general fund available to fund these additional purchases.
Emergency action is requested so that the order for this vehicle can be placed within the time limits constraints by the vendor.
Contract compliance number Germain Ford 311742492 expires October 7, 2012.
Contract compliance number Ricart Properties Inc 311282546 expires September 21, 2012.
Title
To authorize the Director of Finance and Management to establish a purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Germain Ford for 1 (one) Ford Fusion in the amount of $14,976.00; to purchase a plow package for a Ford 350 Truck and other incidentials with Ricart Ford for $4,691.00; to authorize the expenditure of $19,667.00 from the General Fund; and to declare an emergency. ($19,667.00)
Body
WHEREAS, the Ford Fusion,from Germain Ford, FL004800, will replace several older vehicles and reduce maintenance expenses; and
WHEREAS, an additional $4,575.00 is needed to purchase a plow package for a Ford F350 for the Refuse Collection Division and $116.00 for incidentals that were inadvertently omitted from the initial legislation; and
WHEREAS, monies for vehicle replacement are budgeted within the General Fund; and
WHEREAS, the City has established Universal Term Contracts with Germain Ford and Ricart Properties Inc; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, to replace automobiles that have exceeded their useful life, as this will also reduce the maintenance expenses, as well as allowing orders to be placed before their cut off date; thereby preserving the public health, peace property, safety and welfare ; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Germain Ford for one (1) Ford Fusion for the Facilities Management Division in accordance with the terms and conditions of the Universal Term Contract.
SECTION 2. That the expenditure of $14,976.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Div: 45-05
Fund: 010
OCA :451201
Object Level 1: 06
Object level 3: 6650
Amount: $14,976.00
SECTION 3. That the Finance and Management Director is authorized to establish a purchase order with Ricart Properties Inc for a plow package $4,575.00 for the Refuse Collections Division and incidentals of $116.00.
SECTION 4. that the expenditure of $4,691.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Div: 45-05
Fund: 010
OCA: 451201
Object Level 1: 06
Object level 3: 6650
Amount: $4,691.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.