Explanation
The City Attorney's office has received budget adjustments and grant extensions for the 2010 VAWA Stalking Investigator Grant, the ARRA Stalking Investigative Specialists I & II Grant and the ARRA Witness Assistance Database and Domestic Violence Advocate Grant. All three grants have been extended until 04/30/11 and adjusted budget awards have allowed for additional stalking investigative services. This ordinance will authorize the City Attorney to contract for stalking investigative services and will align appropriations with the adjusted grant budgets.
Two contracts and two contract modifications are needed to allow for expenditures in accordance with the adjusted grant budgets.
For the 2010 VAWA Stalking Investigator Grant:
· The modification of a contract with J Investigations, LLC previously approved by Ordinance 1683-2009 in the amount of $54,040.00 and for the term of 01/01/10 through 12/31/10 to add an additional $2,100.00 and to extend the term until 04/30/11. This will allow for an additional 60 investigative hours.
For the ARRA Stalking Investigative Specialist I & II Grant:
· A contract with J Investigations, LLC for $2,520.00 with a term of 01/01/11 through 04/30/11 which will allow for an additional 72 investigative hours.
For the ARRA Witness Assistance Database and Domestic Violence Advocate Grant:
· A contract with J Investigations, LLC for $2,625.00 with a term of 01/01/11 through 04/30/11 which will allow for an additional 75 investigative hours.
· The modification of a contract with Urban Advocacy and Investigations, LLC previously approved by Ordinance 1610-2010 in the amount of $6,380.00 and for the term of 11/15/10 through 12/31/10 to add an additional $14,960.00 and to extend the term until 04/30/11. This will allow for an additional 680 investigative hours.
The total contracts and modification with J Investigations, LLC will be $7,245.00 and will allow for 207 additional investigative hours.
Fiscal Impact:
Funding for these contracts will come from three separate grants:
$2,100.00 from the 2010 Stalking Investigator Grant
$2,520.00 from the ARRA Stalking Investigative Specialist I & II Grant
$17,585.00 from the ARRA Witness Assistance Database and Domestic Violence Advocate Grant
Emergency Designation:
This ordinance is being submitted as an emergency to allow for the timely commencement of services.
Contract Compliance Numbers:
Urban Advocacy and Investigations, LLC, 27-0563479-001, ACT expires 08/20/11
J Investigations, LLC, 23-3757766-001, ACT expires 12/01/2012
Title
To authorize the City Attorney to modify and to enter into contracts with Urban Advocacy and Investigations, LLC and J Investigations, LLC for stalking investigative services; to align appropriations with adjusted grant budgets; to authorize expenditures from the 2010 VAWA Stalking Investigator Grant, the ARRA Stalking Investigative Specialist I & II Grant, and the ARRA WAP Database and Domestic Violence Advocate Grant; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency. ($22,205.00)
Body
WHEREAS, the Franklin County Homeland Security and Justice Programs Unit awarded the City Attorney's Office three grants: the 2010 VAWA Stalking Investigator Grant, the Stalking Investigative ARRA Specialists I & II Grant, and the ARRA Witness Assistance Database and Domestic Violence Advocate Grant and has subsequently approved budget adjustments and extended said grants until April 30, 2011; and
WHEREAS, it is necessary to authorize the City Auditor to transfer appropriation within the grants to properly align appropriations with the approved budget adjustments; and
WHEREAS, Ordinance 1683-09, passed on December 16, 2009, authorized the City Attorney to enter into a contract with J Investigations, LLC for the 2010VAWA Stalking Investigator Grant; and
WHEREAS, the City Attorney would like to modify the contract with J Investigations, LLC for stalking investigative services pursuant to the adjusted grant award for the 2010 VAWA Stalking Investigator Grant; and
WHEREAS, the City Attorney would like to enter into a contract with J Investigations, LLC for stalking investigative services pursuant to the adjusted grant award for the ARRA Stalking Investigative Specialists I & II Grant; and
WHEREAS, Ordinance 1610-10, passed on November 17, 2010, authorized the City Attorney to enter into a contract with Urban Advocacy for the ARRA Witness Assistance Database and Domestic Violence Advocate Grant; and
WHEREAS, the City Attorney would like to modify said contract with Urban Advocacy and Investigations, LLC and enter into a contract with J Investigations, LLC for stalking investigative services pursuant to the adjusted grant award for the ARRA Witness Assistance Database and Domestic Violence Advocate Grant; and
WHEREAS, it is in the best interest of the City to waive the provisions of Columbus City Codes Chapter 329 relative to the procurement of professional services in order to acquire the needed services within the grant award period; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize such agreements in order that the services supported commence in a timely manner and for the preservation of the pubic health, peace, property, safety and welfare, and, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is hereby authorized to modify a contract with J Investigations, LLC to provide stalking investigative services for the additional contract amount of Two Thousand One Hundred Dollars ($2,100.00) under the 2010 VAWA Stalking Investigator Grant.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer Two Thousand One Hundred Dollars ($2,100.00) as follows:
FROM: department 2401, 2011 VAWA Stalking Investigator Grant, grant number 249020, fund number 220, organizational cost account 249020, object level three 1101.
TO: department 2401, 2011 VAWA Stalking Investigator Grant, grant number 249020, fund number 220, organizational cost account 249020, object level three 3336.
SECTION 3. That for the purposes stated in the forgoing Section 1 from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the project award period the sum of Two Thousand One Hundred Dollars ($2,100.00) is appropriated and authorized to be expended as follows: department 2401, 2011 VAWA Stalking Investigator Grant, grant number 249020, fund number 220, organizational cost account 249020, object level three 3336.
SECTION 4. That the City Attorney is hereby authorized to enter into a contract with J Investigations, LLC to provide stalking investigative services for the maximum contract amount of Two Thousand Five Hundred Twenty Dollars ($2,520.00) under the ARRA Stalking Investigative Specialists I & II Grant.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer Two Thousand Five Hundred Twenty Dollars ($2,520.00) as follows:
FROM: department 2401, ARRA Stalking Investigative Specialists I & II Grant, grant number 249004, fund number 220, organizational cost account 249004, object level three 1101.
TO: department 2401, ARRA Stalking Investigative Specialists I & II Grant, grant number 249004, fund number 220, organizational cost account 249004, object level three 3336.
SECTION 6. That for the purposes stated in the forgoing Section 4 from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the project award period the sum of Two Thousand Five Hundred Twenty Dollars ($2,520.00) is appropriated and authorized to be expended as follows: department 2401, the ARRA Stalking Investigative Specialists I & II Grant, grant number 249004, fund number 220, organizational cost account 249004, object level three 3336.
SECTION 7. That the City Attorney is hereby authorized to modify a contract with Urban Advocacy and Investigations, LLC for the additional amount of Fourteen Thousand Nine Hundred Sixty Dollars ($14,960.00) and to enter into a contract with J Investigations, LLC for the maximum contract amount of Two Thousand Six Hundred Twenty-five Dollars ($2,625.00) to provide stalking investigative services under the ARRA Witness Assistance Database and Domestic Violence Advocate Grant.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer One Hundred Twenty-nine and 10/100 Dollars ($129.10) as follows:
FROM: department 2401, ARRA Witness Assistance Program Database and Domestic Violence Advocate Grant, grant number 249271, fund number 220, organizational cost account 249271, object level three 3336.
TO: department 2401, ARRA Witness Assistance Program Database and Domestic Violence Advocate Grant , grant number 249271, fund number 220, organizational cost account 249271, object level three 1101.
SECTION 9. That for the purposes stated in the forgoing Section 7 from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the project award period the sum of Seventeen Thousand Five Hundred Eighty-five Dollars ($17,585.00) is appropriated and authorized to be expended as follows: department 2401, ARRA Witness Assistance Program Database and Domestic Violence Advocate Grant, grant number 249271, fund number 220, organizational cost account 249271, object level three 1101.
SECTION 10. That the provisions of Columbus City Codes Chapter 329 relative to the procurement of professional services are hereby waived.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.