Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2019. However, per the attached notification the contract is anticipated to be renewed for the term period of July 01, 2019 through June 30, 2021 authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period authorized under this ordinance is from August 2, 2019 through August 1, 2020, at a cost of $79,380.00. This contract was most recently authorized through ordinance number: 1972-2018, passed by Council on July 23, 2018 establishing PO137943.
Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time subscriptions to various topics offered on the service, provided free of charge to the public, have grown to over 100,000.
CONTRACT COMPLIANCE:
Vendor Name: Granicus, Inc. FID/CC#: 91-2010420 Expiration Date: 05/02/2021
DAX #: 010776
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology legislated $81,810.00 and $75,600.00 respectively for this service. This ordinance (2019) cost for annual subscription licensing fee is $79,380.00. Funds have been identified within the Department of Technology, Information Services Division, Information Services Operating Fund to cover this cost.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for subscription-based communication services; to authorize the expenditure of $79,380.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($79,380.00)
Body
WHEREAS, this purchase will provide hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions; and
WHEREAS, important City information is provided free of charge to the public through this service, with subscription rates currently exceeding 100,000; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2019. Per the attached notification, the contract is anticipated to be renewed for the term period of July 01, 2019 through June 30, 2021. The coverage term period for this renewal is effective August 2, 2019 through August 1, 2020, at a cost of $79,380.00; and
WHEREAS, it was most recently authorized through ordinance no. 1972-2018, passed by Council on July 23, 2018 establishing PO137943.
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for subscription based communication services for the daily operation, activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Granicus, Inc., utilizing State of Ohio Master Cloud Service Agreement - MCSA0031; State Term Contract -STS-033, #533904-1, with an expiration date of June 30, 2019, but is currently in the process of being renewed for a term period of July 01, 2019 through June 30, 2021 for subscription based technology research services. The coverage term period for this renewal is from August 2, 2019 through August 1, 2020, at a cost of $79,380.00.
SECTION 2: That the expenditure of $79,380.00, or so much thereof as may be necessary, is hereby authorized to be expended from: (see attachment 1439-2019 EXP)
Dept.: 47 | Div.: 4702 | Object Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program Code: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $79,380.00 | {subscription licensing fee}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.