Explanation
This legislation authorizes a transfer of $18,121.61 from the Special Income Tax Fund (SIT), authorizes the subsequent transfer and appropriation of $18,121.61 from the SIT to the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, and authorizes the purchase of Various Size Luminaires required by the Division of Electricity for maintenance of existing city street lights and new street lighting. The luminaires will be obtained in accordance with the terms and conditions of universal term contracts established by the Purchasing Office:
FL001907, Hughes Supply Inc., C.C. #370798775, $121,712.75
FL001906, General Electric Supply, C.C. #140689340, $4,453.50
Emergency action is requested in order that the financial transactions may be completed and luminaires obtained to meet the division's needs for maintenance and installation of new street lighting.
FISCAL IMPACT: $300,000 was budgeted in the Division of Electricity Operating Fund for the purchase of Luminaires. The portion funded from the Special Income Tax (SIT) fund is a temporary measure until the City sells notes or bonds to fund this capital improvement project. Approximately $208,000 was spent in 2003 and $242,862 was spent in 2002 for the purchase of Various Size Luminaires.
Title
To authorize the City Auditor to transfer $18,121.61 from the Special Income Tax Fund to the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund: to authorize the appropriation of said funds; to authorize the Finance Director to enter into blanket purchase orders for Various Size Luminaires for the Division of Electricity in accordance with the universal term contracts with General Electric Supply and Hughes Supply; and to authorize the expenditure of $20,027.50 from the Voted Electricity and Street Lighting Improvements Fund and $106,138.75 from Division of Electricity Operating Fund; and to declare an emergency. ($126,166.25)
Body
WHEREAS, the Purchasing Office has established universal term contracts for the option to obtain Various Size Luminaires based upon bids that opened September 11, 2003, SA000506; and
WHEREAS, the Division of Electricity requires Various Size Luminaires for maintenance of existing city street lights and for new street lighting; and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund the portion of this purchase that will be used for new street lighting; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $18,121.61; and
WHEREAS, emergency action is necessary to meet the division's needs for Various Size Luminaires to maintain existing street lighting and for new street lighting; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to purchase Various Size Luminaires for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $18,121.61 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553 at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $18,121.61 is hereby transferred and appropriated to the Division of Electricity 60-07, Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Street Lighting Project 670003, OCA Code 675017, Object Level Three 6625.
SECTION 4. That the Finance Director is hereby authorized to establish blanket purchase orders for Various Size Luminaires for the Division of Electricity in accordance with universal term contracts as follows:
Hughes Supply, Inc., FL001907, $121,712.75
General Electricity Supply, FL001906, $4,453.50
SECTION 5. That to pay the cost of the aforesaid purchase orders, the expenditure of $126, 166.25, or so much thereof as may be needed, is hereby authorized from Division of Electricity Division No. 60-07, as follows:
Voted 1995 and 1999 Street Lighting and Distribution Improvements Fund 553
Project Number 670003, OCA 675017, Object Level Three 6625, $20,027.50
Division of Electricity Operating Fund 550
OCA 606764, Object Level Three 6621, $106,138.75
SECTION 6. That upon obtaining other funds for the Street Lighting project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers, and to made any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 8. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.