Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a maintenance and service repair contract with Vertiv Corporation.
The Department of Technology utilizes Vertiv Corporation to provide heating, ventilation and air-conditioning (HVAC), and uninterrupted power supply (UPS) maintenance and repair services at city data centers. The intent of this contract is to continue to provide the City of Columbus, Department of Technology, with repair and maintenance services necessary to keep the data centers operational.
The city originally entered into contract for these services in 2006 via Ordinance 1160-2006. At that time, the company was known as Emerson Network Power, Liebert Services Inc. However, in April of 2017, the company formally changed its name to Vertiv. As such, all subsequent legislation authorized contracts with Vertiv.
Most recently, Ordinance 0307-2025 authorized a contract in the total amount of $243,844.01 for a period of twelve (12) months, starting on April 19, 2025, and ending on April 18, 2026.
This ordinance authorizes the Director of the Department of Technology to modify the original contract by increasing contingency funds to pay for unforeseen repair and maintenance services for the Department of Technology in the amount of $25,000.00.
1.1 Amount of additional funds to be expended:
The original contract amount: $243,844.01 (PO506092, Ord. 0307-2025)
The total of Modification No. 1: $25,000.00 (This ordinance)
The contract amount including all renewals/modifications: $ 268,844.01
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to provide additional funding to ensure maintenance and repair services can be performed to the city’s data centers HVAC and UPS systems as needed, and maintain operational efficiency for the Department of Technology.
1.3 Reason other procurement processes are not used:
The city currently works with Vertiv Corporation for the maintenance and repair of HVAC and UPS systems. This modification adds funds for additional repairs and maintenance. It is in the best interest of the city to modify this contract.
1.4 How cost of modification was determined:
The cost of this contract modification is based on the pricing as defined in the original proposal.
CONTRACT COMPLIANCE
Vendor: Vertiv Corporation
Vendor Account #: 025728
Expiration date: 2/19/2027
FISCAL IMPACT:
Funding in the amount of $25,000.00 is budgeted and available in the Department of Technology, Information Services Operating Fund, Fund 5100.
Title
To authorize the Director of the Department of Technology to modify the contract with Vertiv Corporation; and to authorize the expenditure of $25,000.00 from the Department of Technology, Information Services Operating Fund. ($25,000.00)
Body
WHEREAS, Ordinance 1160-2006, authorized the Director of the Department of Technology to enter into contract with Vertiv Corporation for heating, ventilation and air-conditioning (HVAC), and uninterrupted power supply (UPS) maintenance and repair services; and
WHEREAS, Ordinance 0307-2025 authorized the Director of the Department of Technology to renew a contract with Vertiv Corporation and authorized the expenditure of $243,844.01 for heating, ventilation and air-conditioning (HVAC), and uninterrupted power supply (UPS) maintenance and repair services at city data centers; and
WHEREAS, this ordinance modifies the contract to add $25,000.00 in funding for unforeseen maintenance and repairs; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to modify a contract with Vertiv Corporation for repair and maintenance services to HVAC and UPS systems at city data centers; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be, and hereby is, authorized to modify the contract with Vertiv Corporation for repair and maintenance services in an amount up to $25,000.00.
SECTION 2. That the expenditure of $25,000.00, or so much thereof as may be necessary, is hereby authorized from the Department of Technology, Information Services Operating Fund, per the accounting codes in the attachment to this ordinance. (see 2304-2025 EXP)
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.