Explanation
Background: This legislation modifies and increases the existing construction contract with Kokosing Construction Company, Incorporated, for the Greenlawn Avenue Improvement - OPWC project in the amount of $234,628.53. The project limits are from Scioto Boulevard to Harmon Avenue. The plan details the construction of new curbs, sidewalks, storm and sanitary drainage, water service, traffic signals, and trees. This contract is being modified to account for separating existing storm and sanitary sewer lines and structures within the construction limits; the relocation of a sanitary main from the roadway to Berliner Park; the relocation of Electricity Division poles and lines on Harmon Avenue; the relocation of water lines arising from the latter and a charge of $462.04 payable within the Transportation Division for the special services of a City work crew. Changes in the location of storm and sanitary mains on Greenlawn Avenue, as well as incomplete plan information, forced the abandonment of some existing lines and the installation of new ones. The work was performed at the request of the Sewerage and Drainage Division, who will reimburse the Transportation Division for agreed-upon costs. OPWC will pay the contractor directly for a percentage of the modification amount. Prices were obtained by negotiations with Kokosing Construction Company using existing unit prices for items already bid and past project prices for new items.
Kokosing Construction Company, Incorporated's contract compliance number is 31-1023518 and expires March 14, 2005. The original contract amount was for $7,034,653.39. This is the first contract modification. The contract amount including all modifications is $7,268,839.88. The Ohio Public Works Commission has distributed its maximum amount (82 percent up to $6,575,132.00) for this project for construction, design and right-of-way expenses.
Fiscal Impact: The Transportation Division budgeted $3,000,000.00 for arterial street rehabilitation in the 2004 Capital Improvements Budget. Included in this budget was $600,000.00 for a modification for the Greenlawn Avenue construction project. This ordinance transfers this money to the State Issue Two Street Projects Fund where it is appropriated and authorizes $234,186.49 for expenditure.
Emergency action is requested for the immediate execution of the construction contract for the earliest possible conclusion of construction so that the project may be closed out in 2004.
Title
To authorize the transfer of $234,186.49 within the 1995, 1999 Voted Streets and Highways Fund; to authorize the transfer of this amount to the State Issue II Street Projects Fund; to authorize the appropriation of this amount within that Fund; to authorize the Public Service Director to modify and increase the existing contract with Kokosing Construction Company, Incorporated, for the construction of the Greenlawn Avenue Improvement - OPWC project for the Transportation Division; to authorize the expenditure of $234,186.49 from the State Issue II Street Projects Fund, and to declare an emergency. ($234,186.49)
Body
WHEREAS, Contract EA031221-002 was authorized by Ordinance 1803-2001, passed by City Council on July 20, 2001, executed on August 6, 2001 and approved by the City Attorney on August 10, 2001; and
WHEREAS, it necessary to modify this contract to provide for additional work for the Greenlawn Avenue Improvement - OPWC project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately for the earliest possible conclusion of construction so that the project may be closed out in 2004, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $234,186.49 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, be and hereby is authorized as follows:
TRANSFER FROM:
Project No. / Project / O.L. One / O.L. Three Codes / OCA Code
530103 / Arterial Street Rehabilitation / 06 / 6600 / 644385
Total Transfer From: $234,186.49
TRANSFER TO:
Project No. / Project / O.L. One / O.L. Three Codes / OCA Code
560901 / Transfer / 10 / 5501 / 644385
Total Transfer To: $234,186.49
SECTION 2. That the transfer of $234,186.49 between Funds be and hereby is authorized as follows:
TRANSFER FROM:
Fund No. / Project # / Project / O.L. One / O.L. Three Codes / OCA Code
704 / 560901 / Transfer / 10 / 5501 / 644385
Total Transfer From: $234,186.49
TRANSFER TO:
Fund No. / Project No. # / Project / O.L. Three Code / OCA Code
764 / 561002 / Greenlawn Avenue - OPWC / 0886 / 561002
Total Transfer To: $234,186.49
SECTION 3. That the sum of $234,186.49 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue II Street Projects Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561002 and Project 561002.
SECTION 4. That the monies appropriated in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to modify and increase contract EA031221-002 with Kokosing Construction Company, Incorporated, 886 McKinley Avenue, Columbus, OH 43222-1187 by $234,186.49 for additional work in accordance with the terms as shown on the modification on file in the office of the City Engineer, which is hereby approved.
SECTION 6. That the sum of $234,186.49 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 764, the State Issue II Street Projects Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561002 and Project 561002.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.