Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for the renovation of energy efficient interior lighting for the City of Columbus fire stations.
The original contract was authorized by Ordinance No. 1667-2010, passed December 9, 2010, in the amount of $961,254.00. The initial contract authorized the renovation of eleven (11) fire stations: Fire Station No. 4, 300 Winchester Pike; Fire Station No. 5, 211 McNaughten Road; Fire Station No. 6, 5750 Maple Canyon Avenue; Fire Station No. 11, 2150 West Case Road; Fire Station No. 21, 3294 East Main Street; Fire Station No. 22, 3069 Parsons Avenue; Fire Station No. 23, 4452 East Livingston Avenue; Fire Station No. 27, 7560 Smoky Row Road; Fire Station No. 28, 3240 McCutcheon Road; and Fire Station No. 29, 5151 Little Turtle Way.
This modification will authorize the renovation for energy efficient interior lighting for an additional five stations: Fire Station No. 26, 5433 Fisher Road; Fire Station No. 30, 3555 Fishinger Boulevard; Fire Station No. 31, 5305 Alkire Road; Fire Station No. 32, 3675 Gender Road; and Fire Station No. 33, 440 Lazelle Road. Capital City Electric, LLC. has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interests of the City to re-bid the renovations. Prices already established in the contract were used to determine the cost of this modification, and they were the initial lowest and most responsive and responsible bidder; however, monies were not available.
Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Emergency Action is requested so that the renovations to be undertaken can begin as soon as possible, and to complete the provisions of the grant under which this project has been funded.
Capital City Electric. LLC. Contract Compliance No. 76-0774593, expiration date September 9, 2012.
Fiscal Impact: The amount of the original contract was $961,254.00. The cost of this modification is $595,000.00. The total cost of this contract is $1,556,254.00. The Federal Grant does not require any local match, and there are no other City monies budgeted or planned for this project.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for energy efficient interior lighting for the City of Columbus fire stations; to authorize the expenditure of $595,000.00 from the Energy Efficient and Conservation Block Grant; and to declare an emergency. ($595,000.00)
Body
WHEREAS, Ordinance No. 1667-2010, passed December 9, 2010, authorized the Finance and Management Director to contract with Capital City Electric. LLC. for the renovation of energy efficient interior lighting for the City of Columbus fire stations; and
WHEREAS, it is necessary to modify the contract with Capital City, LLC. for the renovation of energy efficient interior lighting for the City of Columbus fire stations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to modify a contract with Capital City, LLC. for the renovation of energy efficient interior lighting for the City of Columbus fire stations and to do so as quickly as possible in order to meet the provisions of the Federal ARRA funds and to realize the benefits of interior energy efficient lighting upgrades; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Capital City, LLC. for the renovation of energy efficient interior lighting for the City of Columbus fire stations.
SECTION 2. That the expenditure of $595,0000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 06, Object Level Three 6625, OCA Code 459110.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.