Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service in the amount of $222,500.00 for the replacement of the two boilers at the Municipal Court building, 375 South High Street. The current boilers are original to the building. The boilers often fail. This replacement is necessary to ensure that the building is properly heated in the upcoming winter months. The contractor has sixty days upon notice of the award of the contract to complete the project.
Formal proposals were solicited on June 23, 2005. Two firms submitted proposals on June 29, 2005 as follows: (0 MBE, 1 FBE*).
Carrier Commercial Service $222,500.00
*General Temperature Control, Inc. $393,175.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Carrier Commercial Service. Contract Compliance Number 06-0991716, exp. 11/19/2006.
Emergency action is requested so that the contractor will be able to replace the boilers in the Municipal Court building before cold weather.
Fiscal Impact: The Facilities Management Division budgeted $500,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $222,500.00.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service for the replacement of the boilers at the Municipal Court building, 375 South High Street, to authorize the expenditure of $222,500.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($222,500.00)
Body
WHEREAS, the boilers at the Municipal Court building, 375 South High Street, are in disrepair and in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Carrier Commercial Service as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Public Service Director to enter into contract with Carrier Commercial Service for the replacement of the boilers at the Municipal Court building, 375 South High Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Carrier Commercial Service for the replacement of the boilers at the Municipal Court Building, 375 South High Street.
SECTION 2. That the expenditure of $222,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $222,500.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.