Explanation
1. BACKGROUND:
The Division of Transportation operates several specialized traffic control computers. These computers expedite vehicular traffic flow and maximize pedestrian safety by synchronizing and coordinating traffic signals and interpreting information forwarded from buried loop detectors, overhead cameras and the like, allowing the signals to operate in either an automatic mode or manually as directed by traffic engineers from a central location. The software utilized by the downtown signal system processor (computer) is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Engineering, L.L.C. This ordinance authorizes the Director of Public Service to execute a one-year extension of the existing maintenance agreement for this purpose and authorizes the expenditure of $21,666.11 to pay for said agreement. Computran System Engineering, L.L.C.'s contract compliance number is 204160738 and expires September 11, 2010. The agreement is being extended per the sole-source provisions of the Columbus City Code, 1959.
This contract was authorized by ordinance 2580-2003. The initial service period ran from 12/23/2005 to 12/22/2006. The contract was renewed for the periods 12/23/2006 to 12/22/2007 and 12/23/2007 to 12/22/2008. This is the third of four expected renewal periods. The period of this extension is 12/23/2008 to 12/22/2009.
2. FISCAL IMPACT:
This expenditure is budgeted within the Street Construction Maintenance and Repair Fund as a normal operating expense of the Division of Transportation.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to have the maintenance agreement become effective as soon as possible in order to preclude a lapse in the maintenance of this critical system and thereby preserve the public safety and welfare.
Title
To authorize the Director of Public Service to extend for one year the existing agreement with Computran Systems Engineering, L.L.C. for software maintenance for the Division of Transportation's downtown signal system processor per the sole-source provisions of the Columbus City Codes, 1959; to authorize the expenditure of $21,666.11 or so much thereof as may be needed for this purpose from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($21,666.11)
Body
WHEREAS, the Division of Transportation operates several specialized traffic control computers; and
WHEREAS, the software utilized by the downtown signal system computer is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Engineering, L.L.C.; and
WHEREAS, a one-year maintenance agreement is needed for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Transportation, Department of Public Service, in that it is immediately necessary to authorize the Director of Public Service to enter such an agreement per the sole source provisions of the Columbus City Code, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into a one year agreement with Computran Systems Engineering, L.L.C., 100 First Street, Hackensack, New Jersey 07601 for software maintenance for the downtown signal system processor for the Division of Transportation.
Section 2. That for the purpose of paying for the services provided under this agreement the expenditure of $21,666.11, or so much thereof as may be needed, is hereby authorized to be expended from Fund 265, The Street Construction Maintenance and Repair Fund, Department No. 59-09, Division of Transportation, Object Level One Code 03, Object Level Three Code 3375, OCA Code 599047.
Section 3. That this expenditure be made per the sole source provisions of the Columbus City Codes, 1959.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.