Explanation
Background:
The purpose of this legislation is to (1) authorize the appropriation and transfer of $217,000.00 from the Special Income Tax Fund No. 430 to the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702; (2) to accept a grant from the 1999 U.S. Soccer Federation Foundation and appropriate $100,000.00 to the Recreation and Parks Private Grant Fund; (3) to authorize the Director of Recreation and Parks to enter into a contract with Storts Excavation for Spindler Road Park Improvements; and, (4) to authorize the expenditure of $317,000.00 for this project.
Bids were received by the Recreation and Parks Department on May 18, 2004 for the Spindler Road Park Improvements Project as follows:
Status Amount
Storts Excavation Majority $299,100.00
McDaniels Construction MBE $336,336.00
Performance Site Mgmt. Majority $363,000.00
Project includes removal of a small gravel lot and the installation of a gravel parking lot, irrigation, well, wood fencing, electric, metal gate, landscaping, grading and seeding.
The Contract Compliance Number for Storts Excavation is #31-1464608.
A contingency amount of $15,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $2,900.00 (03-027).
This ordinance is submitted as an emergency in order to provide facility parking for the fall season.
Fiscal Impact:
The transfer of $217,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
The Recreation and Parks Private Grant Fund will be reduced by $100,000.00.
Title
To authorize the appropriation and transfer of $217,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund, to accept a grant from the 1999 U.S. Soccer Federation Foundation and authorize an appropriation, to authorize the Director of Recreation and Parks to enter into contract with Storts Excavation for Spindler Road Park Improvements, to authorize the expenditure of said funds, and to declare an emergency. ($317,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 18, 2004, and the contract for the Spindler Road Park Improvement Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $217,000.00; and
WHEREAS, the 1999 U.S. Soccer Federation Foundation has awarded the City of Columbus, Recreation and Parks Department, a grant to support the Spindler Road Park Improvement Project; and,
WHEREAS, it is necessary to accept said grant and appropriate said funds; and,
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds from the Special Income Tax Fund and transfer said funds into the Voted 1995 and 1999 Parks and Recreation Bond Fund, to accept the grant and appropriate the funds, and to enter into said contract to provide facility parking for the fall season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Storts Excavation for the Spindler Road Park Improvement Project, in accordance with plans and specifications on file in the Recreation and Parks Department, and to accept a grant in the amount of $100,000.00 from the 1999 U.S. Soccer Federation Foundation to support the Spindler Road Park Improvement Project.
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $217,000.00 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995 and 1999 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $217,000.00 is hereby appropriated to the Voted 1995 and 1999 Parks and Recreation Bond Fund, as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Cap. Project 51-01 702 510017 Park & 6621 644526 $214,100
Playground Development
Cap. Project 51-01 702 510017 Park & 6680 644526 2,900
Playground Development
SECTION 5. That the Director of Recreation and Parks be and he is hereby authorized to accept a grant in the amount of $100,000.00 from the 1999 U.S. Soccer Federation Foundation for the Spindler Road Park Improvement Project.
SECTION 6. That from the unappropriated monies in the Recreation and Parks Private Grant Fund No. 29, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $100,000.00 is appropriated to the Recreation and Parks Department No. 51-01, as follows:
Project Title Grant No. OCA Code Object Level 3 Amount
Spindler Road Park Improvements 519291 519291 6621 $100,000.00
SECTION 7. That the expenditure of $317,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund and the Recreation and Parks Private Grant Fund, Dept. 51-01, as follows, to pay the cost thereof.
Fund Grant or Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Capital Proj. 702 510017 Park and 6621 644526 $214,100.00
Playground Development
Capital Proj. 702 510017 Park and 6680 644526 $ 2,900.00
Playground Development
Capital Proj. 291 519291 Park and 6621 519291 $100,000.00
SECTION 8. That for the purpose of paying for any contingencies which may occur during this project, the amount of $15,000.00 has been included in Section 7, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of
the City Attorney.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 10. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of the funds transferred in Section 3, above.
SECTION 12. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.