Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for Overhead Line Construction Labor and Equipment for the Division of Electricity. The division will use this contract to supplement City crews when there is a back log of jobs during emergencies or seasonal work.
Solicitation Number SA001333 was advertised in the City Bulletin to obtain bids for labor and equipment, on an as-needed basis, for the installation and/or removal of City furnished materials for overhead 15kv lines. Five contractors (four majority-owned and one female-owned business enterprises) purchased the proposal documents. Three bids were received and opened (two majority-owned and one female-owned business enterprises) by the Public Utilities Director on November 10, 2004. The proposal required the bidders to submit bids for hourly rates for specific labor classifications and equipment necessary to complete the installation and/or removal of overhead 15kv lines. The Division of Electricity will furnish all materials. The bids have been evaluated and an award is recommended, in the amount of $150,000 to U.S. Utility Contractor Company (a female-owned business enterprise) for submitting the lowest responsive and responsible bid. Their contract compliance number is 341606689. A bid tabulation is attached for your review.
Emergency action is requested in order that this contract may be executed to provide man power to assist distribution crews with customer installations and emergency work.
FISCAL IMPACT: There is sufficient budget authority in the 2004 Electricity Operating Fund for this expenditure. There were no similar expenditures in 2002 or 2003.
Title
To authorize the Director of Public Utilities to enter into a contract with U.S. Utility Contractor Company for an Overhead Line Construction Labor and Equipment contract for the Division of Electricity; to authorize the expenditure of $150,000.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Department of Public Utilities, Division of Electricity requires labor and equipment, on an as needed basis to install and/or remove City furnished materials for overhead 15kv lines; and
WHEREAS, bids were received and opened by the Director of Public Utilities on November 10, 2004 (SA001333); and
WHEREAS, U.S. Utility Contractor Company submitted the lowest responsive and responsible bid; and
WHEREAS, emergency action is necessary so that the contract may be executed and work may begin as soon as possible; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract for Overhead Line Construction Labor and Equipment for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with U.S. Utility Contractor Company, in the amount of $150,000.00, for Overhead Line Construction Labor and Equipment based upon the lowest responsive and responsible bid received on November 10, 2004.
SECTION 2. That the expenditure for the aforesaid contract, in the amount of $150,000.00, or so much thereof as may be necessary, is hereby authorized from Division of Electricity Operating Fund 550, Division/Department Number 60-07, OCA 606715, Object Level Three 3336.
SECTION 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.