Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to establish funding for traffic signal infrastructure expenses and authorizes payment to the City of Columbus Department of Technology and/or the Ohio Department of Transportation(ODOT) for maintenance related work and purchase of materials and equipment for the Columbus Traffic Signal System(CTSS) infrastructure up to $65,000.00.
There are traffic signal communication cabinets and associated power feeds located along the freeway system in the ODOT Limited Access right of way (ROW) and over 85 miles of fiber optic cable in the median wall and underground around Columbus which is the communication backbone of the new traffic signal system being implemented. When an accident occurs and damage occurs to the Columbus Traffic Signal System infrastructure, or a major component fails, the City needs to have the ability to utilize expertise and experience from ODOT personnel and their restoration contractors who are more acclimated to replace equipment or perform repairs in the high speed freeway environment.
This legislation authorizes the Department of Public Service and the Ohio Department of Transportation to enter into an agreement regarding the maintenance and responsibilities of the Columbus Traffic Signal System and Ohio Department of Transportation Freeway Management System infrastructures during construction projects and the existing installed traffic signal communication infrastructure usages and maintenance within the ODOT LA-ROW and the City of Columbus ROW.
The Department of Public Service and the Department of Technology have an existing agreement for restoration of the Columbus Traffic Signal System Infrastructure, which the Department of Technology has a stake in because it expands their fiber optic network.
2. FISCAL IMPACT
Funding for this expense is available within the Street and Highway Improvement Fund, number 766.
Emergency action is requested to allow these funds to be made available at the earliest possible time to provide payment to the Ohio Department of Transportation or the City Department of Technology for work associated with the CTSS infrastructure.
Title
To authorize the Director of Public Service to enter into agreement with the Ohio Department of Transportation related to maintenance of the Columbus Traffic Signal System and ODOT Freeway Management System infrastructure; to authorize the transfer and expenditure of $65,000.00 for the purpose of providing payment to the Ohio Department of Transportation and the City of Columbus Department of Technology for maintenance work on this infrastructure for the Division of Planning and Operations; and to declare an emergency. ($65,000.00)
Body
WHEREAS, The Department of Public Service, Division of Planning and Operations, is responsible for the maintenance and repairs of the Columbus Traffic Signal System (CTSS) infrastructure; and
WHEREAS, when an accident occurs and damage occurs to the Columbus Traffic Signal System infrastructure, or a major component fails, the City needs to have the ability to utilize expertise and experience from ODOT personnel and their restoration contractors who are more acclimated to replace equipment or make repairs in the high speed freeway environment; and
WHEREAS, it is necessary to enter into agreement with the Ohio Department of Transportation regarding the maintenance and responsibilities of the Columbus Traffic Signal System and Ohio Department of Transportation Freeway Management System infrastructures during construction projects, the existing installed traffic signal communication infrastructure usages, and maintenance within the ODOT LA-ROW and the City of Columbus ROW; and
WHEREAS, it is necessary to establish funding and authorize the expenditure of those funds to provide payment to the Ohio Department of Transportation and the City of Columbus Department of Technology for work on the above described infrastructure; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into the necessary agreements to provide for the maintenance of the traffic signal infrastructure and authorizes the establishment and expenditure of funds to provide payment to the Ohio Department of Transportation and the Department of Technology for these expenses; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order to maintain the project schedule and provide the sidewalks and improved access planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter agreement with the Ohio Department of Transportation regarding the maintenance and responsibilities of the Columbus Traffic Signal System and Ohio Department of Transportation Freeway Management System infrastructures during construction projects and the existing installed traffic signal communication infrastructure usages and maintenance within the ODOT LA-ROW and the City of Columbus ROW.
SECTION 2. That the 2012 Capital Improvements Budget is hereby amended as follows
:
Fund / Project / Project Name / Current C.I.B. / Amendment / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,903,172.00 / ($65,000.00) / $1,838,172.00
766 / 540007-100007 / Traffic Signal Installation - Median Wall and Fiber Optic Rehabilitation (Street & Highway Improvement Carryover) / $0.00 / $65,000.00 / $65,000.00
SECTION 3. The sum of $65,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $65,000.00
SECTION 4. That the Transfer of Cash and Appropriation within The Street and Highway Improvement Fund, No. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $65,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100033 / Traffic Signal Installation - Median Wall and Fiber Optic Rehabilitation / 06-6600 / 760733 / $65,000.00
SECTION 5. That for the purpose of providing for payment to The Ohio Department of Transportation and The City of Columbus Department of Technology for rehabilitation of the Traffic Signal System Infrastructure, the amount of up to $65,000.00 is authorized to be expended from the Street and Highway Improvement Fund, No. 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100033 / Traffic Signal Installation - Median Wall and Fiber Optic Rehabilitation / 06-6631 / 760733 / $65,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.