Explanation
This legislation authorizes the Director of the Department of Development to modify a contract with Evolved Plumbing and Mechanical, LLC to increase the contract in an amount up to $200,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $200,000.00 Ord. 0200-2024 PO429790
Modification No. 1 amount $200,000.00 Ord. 2151-2024
Total contract amount $400,000.00
Emergency Heating, Plumbing, and Water and Sewer Repair is part of the Emergency Repair Program, operated by the Division of Housing. The program was established to assist low and moderate-income homeowners with heating, plumbing, and water and sewer issues that constitute an emergency condition. Emergency repairs under this legislation will address small and large-scale capital home improvements that, if not corrected, may require the owner to vacate their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The department advertised RFQ026104 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 10, 2023 with bids being due on November 3, 2023. The department entered into contract with Evolved Plumbing and Mechanical, LLC in an amount up to $200,000.00, approved by Council under ordinance 0200-2024.
The amount of additional funds expended under this modification will be $200,000.00. This modification is needed in order to pay for emergency repairs on homes within the City of Columbus where the repair will allow the occupant to live safely in their home. This will allow for payment of services that do not fit the eligibility of bond funds. The contract terms will not change.
Emergency action is requested to continue performing needed repairs for residents as quickly as possible.
FISCAL IMPACT: Funding of $100,000.00 is available in the Division of Housing’s 2024 General Fund budget and $100,000.00 is available within the Affordable Housing Bond Fund.
CONTRACT COMPLIANCE: the vendor number 030026 and contract compliance is pending.
Title
To authorize the Director of the Department of Development to modify a contract with Evolved Plumbing and Mechanical, LLC to increase the contract in an amount up to $200,000.00 as part of the Division of Housing’s Emergency Repair Program; to authorize the expenditure of up to $100,000.00 from the 2024 General Fund Operating Budget; to authorize the expenditure of up to $100,000.00 from the Affordable Housing Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with Evolved Plumbing and Mechanical, LLC to increase the contract amount by $200,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ026104 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 10, 2023 and the Director of Development entered into contract with The Waterworks, LLC under the authority of Columbus City Code Section 329.19; and
WHEREAS, this legislation will modify the contract to add additional funds, contract terms will not change; and
WHEREAS, it is necessary to authorize an expenditure from the General Fund and the Affordable Housing Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify the contract with Evolved Plumbing and Mechanical, LLC to allow program services to continue without interruption and to continue performing needed repairs for residents as quickly as possible, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify the contract with Evolved Plumbing and Mechanical, LLC in an amount up to $200,000.00, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the purpose as stated in Section 1, the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7779 (Affordable Housing Bond Fund), Project P782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.