Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts for the purchase of Luminaries required by the Division of Power and Water for the maintenance of its distribution and street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004121). Forty-four (44) vendors (l MBR, 2 M1A, 41 MAJ) were solicited and seven (7) bids were received and opened (all MAJ) on October 20, 2011. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
Loeb Electric Company; Contract Compliance #314236750, expires 8/14/2013; $221,057.89;
General Supply & Services; Contract Compliance #205021902, expires 5/12/2013; $74,160.40;
WESCO; Contract Compliance #251723345, expires 6/15/2013; $73,532.25;
Kevin Lehr Associates; Contract Compliance #297424991, expires 5/17/2012; $26,454.00; and,
Consolidated Electrical Dist. (CED); Contract Compliance #770559191, expires 8/30/2012; $21,630.00.
Kevin Lehr was the low bidder on items 17, 18, 32, 33, 35-39, and 44, however through clarifications on their bid it was determined they could not supply as specified. Therefore, the recommendation is to award to the next lowest responsive bidder, Loeb Electric.
Kevin Lehr Associates was the low bidder for items 42 and 43, but did not meet the specifications. The recommendation is to award these items to the next low bidder, General Supply Services, Inc. (GEXPRO).
Item 9 is recommended for award to the low bidder due to local credit, Loeb Electric.
The low bidder for item 52 is not recommended for award as no savings will be realized by entering into a contract for only this one item. The recommendation for award is to the next low bidder, Wesco.
After reviewing the bids and obtaining clarifications, the Division of Power & Water/Power Section recommends awarding 5 contracts to the lowest, responsive bidders for each item as follows:
The Loeb Electric Company - Items #2, 4, 7, 8, 9, 10, 16, 17, 18, 20, 21, 22, 24, 30, 31, 32, 33, 35, 36, 37, 38, 39, 40, 41, 44, 46, 47, 51, and 54.
General Supply & Services Inc DBA GEXPRO - Items #11, 12, 13, 14, 15, 42, 43, 49 and 50.
WESCO - Items #1, 3, 5, 6 and 52
Kevin Lehr Associates - Items #19, 23, 25, 26, 27, 28, 29, 34, and 45.
Consolidated Electrical Distributors Inc. - Items #48 and 53.
A bid tabulation is attached for your review.
The above mentioned companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $318,697 was spent in 2010 for Luminaries and Large Lamps. $846,602 was spent in 2009 for the purchase of Luminaires and Large Lamps. There is sufficient budget authority for these expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contracts for the purchase of Luminaries with Loeb Electric Company; General Supply and Services; WESCO; Kevin Lehr Associates; and Consolidated Electrical Distribution for the Division of Power and Water and to authorize the expenditure of $416,834.54 from the Electricity Operating Fund. ($416,834.54)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its distribution and street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaries (SA004121) opened on October 20, 2011; and
WHEREAS, there are five contract award recommendations based upon the lowest, responsive, responsible and best bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for the purchase of Luminaires in accordance with Solicitation No. SA004121 with Loeb Electric Company ($221,057.89); General Supply & Services ($74,160.40); WESCO ($73,532.25); Kevin Lehr Associates ($26,454.00); and, Consolidated Electrical Distribution ($21,630.00) for a total amount of $416,834.54.
SECTION 2. That to pay the cost of said contracts, the expenditure of $416,834.54, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, Obj Level 03- 2208, OCA 606723, $100,614.40, and OCA 606764, $316,220.14.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.