Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase patrol bikes with Volcanic Partners, LLC. The Division of Police is the sole user for this contract. Mountain bikes are used for regular patrols around the City. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2025 with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on September 8, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ022656). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Volcanic Partners, LLC, CC# 042773 expires 8/22/2024, Items 1 through 31 and catalogue, $1.00
Total Estimated Annual Expenditure: $75,000, Division of Police, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Patrol Bicycles with Volcanic Partners, LLC; and to authorize the expenditure of $1.00. ($1.00).
Body
WHEREAS, the Patrol Bicycles UTC will provide for the purchase of patrol bikes and parts used for patrolling the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 8, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Division of Police to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase patrol bikes; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase patrol bikes in accordance with Request for Quotation RFQ022656 for a term of approximately two (2) years, expiring December 31, 2025, with the option to renew for two (2) additional years, as follows:
Volcanic Partners, LLC, Items 1 through 31 and catalogue, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.