Explanation
BACKGROUND: This ordinance is for the option to establish a contract to purchase Promega Crime Lab Supplies for the Division of Police in accordance with RFQ000709 and the sole source provisions of the Columbus City Codes. The term of the proposed option contract will be through June 30, 2018 with the option to extend one additional one (1) year period, subject to mutual agreement of both parties. These Crime Lab Supplies are needed for DNA testing, as no other reagents and parts are authorized for use in the Police Crime Lab’s equipment other than those sold by Promega Corporation, sole provider.
The Purchasing Office negotiated the universal term contract with Promega Corporation in accordance with the provisions of a sole source procurement because these products are not available to the Division of Police from any other source.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of a contract to Promega Corporation.
CC# 391388811, Expiration: 7/21/2016.
Total Estimated Annual Expenditure: $80,000.00
This ordinance is being submitted as an emergency because without emergency action, services of the Columbus Police Crime Lab will be delayed, thereby harming efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Safety Department Division of Police will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Crime Lab Supplies from Promega Corporation in accordance with the provisions of the City Code relating to sole source procurement; to authorize the expenditure of one dollar ($1.00) to establish a contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHERAS, the Division of Police has a need for Crime Lab Supplies supplied by Promega Corporation. These supplies are needed for DNA testing, as no other reagents and parts are authorized for use in equipment in the Crime lab; and
WHEREAS, the Purchasing Office the terms with Promega Corporation in accordance with the relevant provisions of sole source procurement of the City Codes; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Division of Police to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Crime Lab Supplies are available and supplied as needed for DNA testing so that the efforts of the Columbus Division of Police Crime Lab will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Safety, Division of Police Crime Lab, in that it is immediately necessary to enter into a contract with Promega Corporation for the option to purchase Crime Lab Supplies thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract, pursuant to the sole source provisions of City Code, for the option to purchase Crime Lab Supplies from Promega Corporation for the term ending June 30, 2018 with the option to extend for one (1) additional one (1) year period.
Promega Corporation.; All Items. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.