Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services engineering contract for the Traffic Signal Installation - Columbus Traffic Signal System (CTSS) Phase C project with HNTB Ohio, Inc. in the amount of $1,100,000.00.
Work to be included in this contract includes the detailed design of up to 240 intersections to be added to the new central traffic control system being installed in the CTSS Phase B project. Intersections from the old central system, existing closed loop systems, and intersections currently not on any system will be incorporated in the project. Fiber optic cable and wireless communications will be used to communicate to the signalized intersections.
The Department of Public Service, Office of Support Services solicited a Request for Proposal for the Traffic Signal Installation - Columbus Traffic Signal System Phase C contract. The project was formally advertised on the Vendor Services web site from February 23, 2012, to March 22, 2012. The city received 1 response. This proposal was deemed minimally compliant.
Company Name City/State Majority/MBE/FBE/ASN
HNTB Ohio, Inc. Columbus, OH MAJ
A formal evaluation meeting was not held since only one proposal was received. The firm is minimally compliant, and the Department is familiar with the firm's work as they were awarded the contracts for CTSS phases A and B.
HNTB Ohio, Inc. will be awarded the Traffic Signal Installation - Columbus Traffic Signal System Phase C contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HNTB Ohio, Inc.
2. CONTRACT COMPLIANCE:
The contract compliance number for HNTB Ohio, Inc. is 431628397 and expires 3/12/14.
3. PLANNED MODIFICATION:
A planned modification is anticipated to occur in 2013 to fund additional work for this contract. This planned modification is necessary due to funding constraints of the 2012 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this project can proceed expeditiously and allow for interconnectivity of the City's Traffic Signal System as scheduled.
5. FISCAL IMPACT
Funds in the amount of $1,100,000.00 are available in the Streets and Highways G.O. Bonds Fund for this project. A C.I.B. amendment is necessary to establish funding in the appropriate project for this contract.
Title
To authorize the Director of Public Service to enter into a professional service contract with HNTB Ohio, Inc. for the design of the Traffic Signal Installation - Columbus Traffic Signal System Phase C Project for the Division of Design and Construction; to amend the 2012 Capital Improvement Budget; to authorize the transfer and expenditure of $1,100,000.00 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency ($1,100,000.00).
Body
WHEREAS, the City has identified the need for professional engineering services to migrate the Columbus Traffic Signal System (CTSS) to an open architecture that can serve central Ohio stakeholders with system connectivity and interoperability including the fiber optic network that will support new hardware and software for a new modern signal system; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract for the design of the Traffic Signal Installation - Columbus Traffic Signal System Phase C Project; and
WHEREAS, a satisfactory proposal has been submitted by HNTB Ohio, Inc.; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with HNTB Ohio, Inc. for the design of this project; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the contract should go forth immediately so that the work may proceed without delay and keep commitments made to the local community, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a professional services contract with HNTB Ohio, Inc, 330 West Spring Street, Suite 310, Columbus, OH 43215, in an amount up to $1,100,000.00 for the design of the Traffic Signal Installation - Columbus Traffic Signal System Phase C project.
SECTION 2. That the 2012 Capital Improvement Budget established within ordinance 0368-2012 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
704 / 590910-100002 / SciTech - OSU Research Park (Carryover) / $1,100,000.00 / ($1,100,000.00) / $0.00
540007-100005 / Traffic Signal Installation - Columbus Traffic Signal System Phase C (Carryover) / $0.00 / $1,100,000.00 / $1,100,000.00
540007-100005 / Traffic Signal Installation - Columbus Traffic Signal System Phase C (Voted 2008) / $1,100,000.00 / ($1,100,000.00) / $0.00
704 / 590910-100002 / SciTech - OSU Research Park (Voted 2008) / $600,000.00 / $1,100,000.00 / $1,700,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
TRANSFER FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 590910-100002 / SciTech - OSU Research Park / 06-6600 / 749102 / $1,100,000.00
TRANSFER TO:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
704 / 540007-100005 / Traffic Signal Installation - Columbus Traffic Signal System Phase C / 06-6600 / 740705 / $1,100,000.00
SECTION 4. That for the purpose of paying the cost of this contract, the sum of $1,100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Dept-Div / Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 704 / 540007-100005 / Traffic Signal Installation - Columbus Traffic Signal System Phase C / 06-6682 / 740705 / $1,100,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.