Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Kone, Inc., for elevator maintenance services for various city buildings under the purview of the Facilities Management Division including the Municipal Court building. Contract period is May 1, 2003 through April 30, 2004. These services were bid in accordance with Columbus City Codes and advertised in The City Bulletin. Formal proposals were solicited and five companies expressed interest (0 MBE, 0 FBE). Four companies submitted bids on Tuesday, February 11, 2003 (0 MBE, 0 FBE) as follows:
Kone, Inc. $122,565.11
Fujitec America: $143,308.31
Thyssen Krupp: $144,649.19
Otis: $145,382.69
It is the recommendation of the Facilities Management Division, along with professional elevator consultant John Blatt Elevator Consulting, Inc., to award this contract to the most responsive and responsible bidder, Kone, Inc.
Contract Compliance Number 362357423, expiration date June 6, 2005.
EMERGENCY action is requested to continue uninterrupted service to these facilities.
Fiscal Impact: Facilities Management budgeted $70,000.00 for elevator maintenance services in 2003. $61,560.00 was spent in 2002 and $64,991.00 was spent in 2001 on elevator maintenance services.
Prior to 2003, elevator repair services at the Franklin County Municipal Court Building were included as part of the facility management contract with CB Richard Ellis. Effective with the 2003 Budget, elevator services for the Franklin County Municipal Court Building are now segregated from the management contract and paid directly by Facilities Management, thereby increasing the amount of funding necessary for the Kone repair contract, but not necessarily increasing overall elevator maintenance services for the Facilities Management Division.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Kone, Inc., for elevator maintenance services for various city buildings under the purview of the Facilities Management Division, to authorize the expenditure of $122,656.11 from the General Fund, and to declare an emergency. ($122,656.11)
Body
WHEREAS, it is necessary to furnish a full maintenance service contract for the elevators located at City Hall, Beacon Building, 99/109 North Front Street, Central Safety Building, Fire Station 1, Fire Training Facility, 1-71 Complex, Health Department, Columbus Model Neighborhood Building, Municipal Court Building and the skywalk at 300 North High Street, for the Public Service Department, Facilities Management Division, and
WHEREAS, formal proposals were solicited in compliance with Columbus City Codes on February 11, 2003, and
WHEREAS, the Facilities Management Division and professional elevator consultant John Blatt Elevator Consulting, Inc., recommends acceptance of the proposal submitted by Kone, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Kone, Inc., for a elevator maintenance service contract with Kone, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to enter into contract for the Facilities Management Division with Kone, Inc., for a elevator maintenance service contract for elevators under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $122,656.11, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and hereby is authorized and approved as follows:
FROM:
Division: 59-07
Fund: 010
OCA Code: 281006
Object Level 1: 03
Object Level 3: 3372
Amount: $122,656.11
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.