Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to create purchase orders for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS); upgrade of WASIMS and the migration of Electricity customers into that system; and enhancements to the set of applications known as "Sewer Web", which are used to manage overtime callouts and payroll in line and in compliance with union contracts. These purchases will be accomplished by extending the relationship initiated through pre-established Universal Term Contracts (UTC) with Unicon International, Inc. - FL003114 - expires 12/31/2008 and Sophisticated Systems, Inc. - FL003113 - expires 12/31/2008.
Also, this legislation will provide authorization to expend funds that allow for the continuation of consulting services; which will allow the aforementioned upgrade project to remain on schedule, with the goal of completion by the end of this year; already initiated under the City's staff augmentation UTC with the following entities:
The services provided by these two companies consist of; assessment and development of financial and management reports; business needs analysis and documentation; and software programming, with all of these activities being performed under the management and oversight of the Department of Technology.
FISCAL IMPACT: Previously this year, the Department of Technology created purchase orders, with Unicon International, Inc. and Sophisticated Systems, Inc., associated with services for staff augmentation in the amount of $100,000.00 with each company. This ordinance is requesting approval for additional funds in the amount of $200,000.00 with Unicon International, bringing the aggregate total to $300,000.00 and $100,000.00 with Sophisticated Systems, Inc., bringing the aggregate total to $200,000.00. These funds have been identified within the Department of Technology's Information Services Fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to meet the end-of-year schedule set by the Department of Public Utilities. Funding for the current services will exhaust during the week of August 4th. The request of emergency designation will authorize the funding necessary to insure uninterrupted staff augmentation and consulting services from the vendors to meet the critical schedules.
CONTRACT COMPLIANCE NUMBERS:
Vendor - Unicon International Inc. F.I.D#: 31-1306860 Expiration Date: 06/16/2010
Vendor - Sophisticated Systems Inc. F.I.D#: 31-1303163 Expiration Date: 5/31/2009
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to create purchase orders with Unicon International, Inc. and Sophisticated Systems, Inc., for services associated with staff augmentation, from two Universal Term Contracts established for the Department of Technology; to authorize the expenditure of $300,000.00 from the Department of Technology's Information Services Fund; and to declare an emergency ($300,000.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS); upgrade of WASIMS and the migration of Electricity customers into that system; and enhancements to the set of applications known as "Sewer Web", and
WHEREAS, the upgrade will allow for the Payroll and Fiscal sections within the Department of Public Utilities to continue compliance with union contracts; provide for assessment and development of financial and management reports; business needs analysis and documentation; and software programming, with all of these activities being performed under the management and oversight of the Department of Technology, and
WHEREAS. this purchase will be accomplished by extending the relationship initiated through the pre-established Universal Term Contract (UTC) with Unicon International, Inc. - FL003114 - expires 12/31/2008 and Sophisticated Systems, Inc. - FL003113 - expires 12/31/2008, and
WHEREAS, this legislation will provide authorization to expend funds that allow for the continuation of staff augmentation and consulting services; which will allow the aforementioned upgrade project to remain on schedule, with the goal of completion by the end of this year, and
WHEREAS, an emergency exist in the usual daily operation of the Department of Technology, for the Department of Public Utilities, in that it is necessary to establish purchase orders, with Unicon International, Inc. and Sophisticated Systems, Inc., for staff augmentation services associated with upgrade and enhancement projects, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, establish purchase orders for staff augmentation services, related to information technology, in support of the Department of Public Utilities, through pre-established Universal Term Contracts (UTC) with Unicon International, Inc. - FL003114 - expires 12/31/2008 and Sophisticated Systems, Inc. - FL003113 - expires 12/31/2008.
SECTION 2: That the expenditure of $300,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 600|OCA: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $200,000 - Unicon International Inc.
Div.: 47-01|Fund: 514|Subfund: 600|OCA: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $100,000 - Sophisticated Systems Inc.
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.