Explanation
The Transportation Division is responsible for conducting street maintenance and rehabilitation operations on the City's roadway system. To accomplish this mission the division requires two pothole patching units capable of performing street repairs. The purchase of these units is necessary to ensure the proper and rapid repair of street and roadway anomalies.
Bids were advertised in The City Bulletin and were received by the Purchasing Office on September 25, 2003, for Bid Proposal No. SA-000518GRW as follows:
Vendor/ Item/ Amount/ Status
Center City International/ Pro-Patch TCM 500-120-DHE/ $183,178.00/ majority
Bob McDorman Chevrolet/ Pro-Patch TCM 500-120-DHE/ $183,338.00/ majority
H. D. Industries/ Pro-Patch TCM 500-120-DHE/ $184,000.00/ majority
The lowest bid from Center City International Trucks, Inc., contract compliance number 31-1048371 (expires September 12, 2005) met specifications as the lowest, best, most responsive, and most responsible bidder. Their bid price for two units was $183,178.00.
The Division would also like to accept twelve of the proposed options in the bid. They are:
1. Hydraulic lift platform; two at a cost of $3,190.00
2. Drip pan; two at a cost of $550.00
3. Water tank; two at a cost of $550.00
4. Strobe light; two at a cost of $500.00
5. 5 lb. Fire extinguisher; two at a cost of $200.00
6. Work Deck; two at a cost of $1,600.00
7. Frame mounted LP gas bottle; two at a cost of $1,960.00
8. Laptop computer and software; one at a cost of $4,250.00
9. Extended warranty on the truck engine, P3733E; two at a cost of $3,960.00
10. Extended warranty on the truck body, P1302C; two at a cost of $312.00
11. Extended warranty on the transmission; two at a cost of $1,600.00
12. Extended warranty on the patching unit body; two at a cost of $2,400.00
Total cost of all options is $21,072.00. The final cost for both units is $204,250.00.
Funds are budgeted and available for this expenditure from the 1995, 1999 Voted Streets and Highways Fund, Fund 704. This ordinance also transfers monies between projects within this Fund as required.
Emergency action is requested to provide for these units being available for use as soon as possible.
Title
To authorize the transfer of $204,250.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract with Center City International Trucks, Incorporated, for the purchase of two pothole patching units for the Transportation Division; to authorize the expenditure of $204,250.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($204,250.00)
Body
WHEREAS, the Transportation Division is responsible for conducting street maintenance and rehabilitation operations of the City's roadway system; and
WHEREAS, the Transportation Division is in need of acquiring two pothole patching units; and
WHEREAS, funds are available in the in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, a transfer of monies between projects within the Voted 1995, 1999 Streets and Highways Fund is required; and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase two pothole patching units for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $204,250.00 between projects within the 1995, 1999 Voted Streets and Highways Fund, Fund 704, be and hereby is authorized as follows:
Transfer From:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 590108/ Land Assemblage/ 06/6601/ 644385
Total Transfer From: $204,250.00
Transfer To:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 530020/ Equipment/ 06/6652/ 644385
Total Transfer To: $204,250.00
SECTION 2. That the Finance Director be and hereby is authorized to enter into a contract with Center City International Trucks, Incorporated, 4200 Currency Drive, Columbus, OH 43228 for $204,250.00 for the purchase of two (2) pothole patching units in accordance with specifications on file in the Purchasing Office.
SECTION 3. That the sum of $204,250.00 or so much thereof as may be needed is hereby authorized to be expended from the 1995, 1999 Voted Streets and Highways Fund, Fund 704, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.