Title
To authorize the Director of Finance and Management to issue a purchase order for seven Ford Explorers for the Division of Fire from the State of Ohio Law Enforcement Support Office; to authorize and direct the Finance and Management Director to issue a purchase order to Parr Emergency Products in accordance with an universal term contract; to authorize the expenditure of $221,921.00 from the General Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($221,921.00)
Explanation
BACKGROUND: The Division of Fire needs to purchase seven Ford Explorers for use as front line emergency response vehicles for the Fire Battalion Chiefs. These new vehicles will replace current sedans being driven by the Battalion Chiefs that are older, have excessive mileage, and high maintenance costs. These new vehicles will also permit more room for storage of emergency response equipment and act as a command center at fire scenes. The purchase of these vehicles through the State of Ohio Law Enforcement Support Office (LESO), which is administered through the United States General Services Administration Auto Choice program, will enable the city to receive a substantial price reduction of $7,900 per vehicle (MSRP - $27,281 compared to the AutoChoice price of $19, 381 for a Ford Explorer). Part of the requirements for getting the price reduction, are a bid waiver to contract with Ohio LESO and pre-payment of these vehicles.
The provisions of section 329.06 (Formal Competitive Bidding) of the Columbus City Code is being waived in order to purchase these vehicles via the State of Ohio Law Enforcement Support Office, so the City may purchase these vehicles at $7,900 below MSRP.
Parr Emergency Products will be providing the equipment for the upfitting of these vehicles. Parr Emergency Products holds the existing universal term contract for these products: FL003451 ~ BPFLT01H ~ expiring 1/31/2010.
State of Ohio LESO ~ 316402047-225 (no expiration); Parr Emergency Products 201619573 exp. 8/29/2009
Emergency Action is requested so that prompt pre-payment of these vehicles occurs, thereby ensuring timely delivery.
FISCAL IMPACT: This ordinance authorizes an expenditure of $221,921.00 from the Fleet Management Division 2009 General Fund budget for vehicles. The Fleet Management Division budgeted $717,413 for vehicle purchases in the 2009 General Fund budget.
Body
WHEREAS, the Division of Fire needs to procure vehicles for use as front line emergency response units for Battalion Chiefs via the State of Ohio Law Enforcement Support Office; and
WHEREAS, the upfitting of these vehicles will be completed by Parr Emergency Products, the current universal term contract holder for said emergency products; and
WHEREAS, funds exist within the Fleet Management Division's General Fund appropriation for this purchase; and
WHEREAS, an emergency exists in the daily operation of the Division of Fire, Department of Public Safety, in that it is necessary to authorize and direct the Director of Finance and Management to purchase said vehicles and related equipment thereby ensuring timely delivery, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order payable to the State of Ohio Law Enforcement Support Office for the Division of Fire for the purchase of seven Ford Explorers in the amount of $151,921.00; and to issue a purchase order to Parr Emergency Products in the amount of $70,000.00.
SECTION 2. That the expenditure of $221,921.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 010; Fleet Management 45-05; OCA 451201; OL3 6650.
SECTION 3. This Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.