Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing indefinite quantity contract with API Security Services for security services at City of Columbus pools, sports facilities and other locations as needed. The initial contract is not to exceed $50,000.00. A modification amount was authorized by ordinance 1304-2024 to increase the amount by $50,000.00 for an aggregate maximum obligation of $100,000.00. This ordinance will be the second modification to the contract and will increase it by $125,000.00 for an aggregate maximum obligation under the contract of $225,000.00.
The Recreation and Parks Department utilizes the Columbus Police Department for all security needs when possible. If there are needs that exceed the ability of CPD to assist then private security companies are scheduled to fulfill those needs. API is currently the primary back up security service for all pool, athletic complexes and other facilities operated by the Recreation and Parks Department. There has been an unexpected increased need for security at all outdoor pools due to heightened security concerns and extreme heat conditions which have resulted in longer operating hours. We have had difficulty in filling all required openings with CPD officers and therefore additional private security officers are needed. An additional $125,000.00 will ensure that all facilities are secured.
Security services for 2024 were bid out on RFQ026642. Four vendors responded, API Security Services, Community Crime Patrol, National Patrol Services LLC, and Zachariah Carper. Contracts have been authorized with all vendors.
Principal Parties:
API Security Services
867 High Street Ste D
Worthington, OH 43085
Contract Compliance Number: 007115
Emergency Justification: Emergency action is requested to ensure that Recreation and Parks facilities continue to operate safely during the summer season and for the immediate preservation of the public peace, property, health and safety.
Fiscal Impact: $125,000.00 is budgeted and available in the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification shall be $225,000.00.
Title
To authorize the Director of the Department of Recreation and Parks to modify an existing contract with API Security Services for security services at City of Columbus pools, sports facilities and other locations; to authorize the expenditure of $125,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with API Security Services for security services at City of Columbus pools, sports facilities and other locations; and
WHEREAS, it is necessary to authorize the expenditure of $125,000.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to modify an existing contract for security services to ensure that Recreation and Parks facilities continue to operate safely during the summer season, for the immediate preservation of the public peace, property, health and safety; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with API Security Services for security services at City of Columbus pools, sports facilities and other locations. The amount of the modification is $125,000.00 and the aggregate total amount authorized, including this modification, is $225,000.00.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $125,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the accounting codes in the attachments to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.