Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. This ordinance authorizes the purchase of $580,000.00 of Rock Salt at the price of $54.00/ton , in accordance with the terms negotiated by the City Attorney and authorized by ordinance 0105-2009 with Cargill, Incorporated.
This ordinance will authorize the third purchase order for rock salt from FY2009 budgeted funding sources. The total of all three purchase orders is $1,080,000.00, and represents the maximum amount allowable under the terms of this agreement .
2. CONTRACT COMPLIANCE
Cargill, Incorporated's contract compliance number is 41-0177680 and expires June 16, 2010.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow roadway snow removal operations to proceed, if necessary, without delay.
4. FISCAL IMPACT
This expense is budgeted in the Division of Planning and Operations' 2009 Budget within the Street Construction Maintenance and Repair Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Cargill, Incorporated, in the amount of $580,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $580,000.00 or so much thereof as may be needed from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($580,000.00)
Body
WHEREAS, the Division of Planning and Operations, within the Department of Public Service is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, the Purchasing Office has established a citywide universal term contract with Cargill, Incorporated, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, this contract was modified and this modification was authorized within ordinance 0105-2009; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into an agreement with Cargill, Incorporated, for purchase of above mentioned rock salt, all for the preservation of public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Cargill, Incorporated, 24950 Country Club Blvd. Suite 450, North Olmstead, OH 44070 for $580,000.00 for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the existing citywide term contract for this purpose.
Section 2. That the expenditure of $580,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 265, the Street Construction Maintenance and Repair Fund, Department No. 59-11, Division of Planning and Operations, Object Level One Code 02, Object Level Three Code 2192 and OCA Code 591117 for the purchase of rock salt.
Section 3. That this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.