Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. in the amount of $166,845.97, for the West Broad Street 12" Water Line Improvements Project, Division of Power and Water Contract Number 2005.
This project consists of installing approximately 900 linear feet of 12-inch water line and appurtenances.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is required due to the ODOT roadway improvement project. The ODOT project is installing storm sewers for additional drainage that impact the existing water main along West Broad Street. The proposed main will eliminate this conflict with the ODOT project. Throughout the design phase of the project, the DOPW coordinated with ODOT, the Franklin County Engineer's Office, and the property owners in the area. During construction the contractor and the DOPW Project Manager will coordinate with the area businesses to perform the necessary work and maintain water service.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on June 27, 2012 from: Darby Creek Excavating, Inc. - $166,845.97; Danbert, Inc. - $216,680.20; Shelly & Sands, Inc. - $224,361.50; Conie Construction Co. - $237,600.00; and Columbus Asphalt Paving - $294,170.80.
Darby Creek Excavating, Inc.'s bid was deemed the lowest, most responsive and responsible bid in the amount of $166,845.97. Their Contract Compliance Number is 31-1345111 (expires 2/16/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Darby Creek Excavating, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as these improvements are of immediate concern due to the project remaining on schedule. ODOT is scheduled to sell bids for the West Broad Improvements project (FRA-40-6.31) in January and required all utility relocations to be completed by October, 2012. In order to meet this schedule, we must begin construction as soon as possible.
5. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. for the West Broad Street 12" Water Line Improvements Project; to amend the 2012 Capital Improvements Budget; to authorize a transfer and expenditure up to $166,845.97 from the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water; and to declare an emergency. ($166,845.97)
Body
WHEREAS, five bids for the West Broad Street 12" Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on June 27, 2012; and
WHEREAS, the lowest, most responsive and responsible bid was from Darby Creek Excavating, Inc. in the amount of $166,845.97; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the West Broad Street 12" Water Line Improvements Project with Darby Creek Excavating, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc., for the West Broad Street 12" Water Line Improvements Project, in an emergency manner in order to have improvements constructed before ODOT's October 2012 deadline, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the West Broad Street 12" Water Line Improvements Project with the lowest, most responsive, and responsible bidder, Darby Creek Excavating, Inc., 6790 Brooksmiller Road, Circleville, Ohio 43113; in the amount of $166,845.97; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $166,845.97 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690479-100000 (carryover) | Security Enhancements | 606479 | -$166,845.97
606 | 690236-100063 (carryover) | W. Broad WL Imp's | 663663 | +$166,845.97
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690479-100000 (carryover) | Security Enhancements | $1,900,000 | $1,733,154 | -$166,846
606 | 690236-100063 (carryover) | W. Broad WL Imp's | $0 | $166,846 | +$166,846
SECTION 4. That the expenditure of $166,845.97 is hereby authorized for the West Broad Street 12" Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100063 (carryover), Object Level Three 6629, OCA Code 663663.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.