Explanation
BACKGROUND: This legislation authorizes the Board of Health to enter into an agreement with NextGen Healthcare Information Systems, LLC, ("NextGen") for new 2016 medical billing codes, additional user licenses and improved scanning capabilities for their electronic medical records system. The hosted NextGen system enables Columbus Public Health to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
This ordinance also requests approval to enter into an agreement with NextGen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.
EMERGENCY DESIGNATION: Emergency designation is requested to immediately facilitate prompt execution of the agreement and services necessary in the usual daily operation of the Columbus Public Health Department. This agreement with NextGen Healthcare Information Systems, LLC is necessary for the provisioning of an electronic medical record system.
FISCAL IMPACT: Funding for this agreement, in the amount of $32,812.77, is budgeted and available within the Special Purpose Fund, Fund Number 2223, Subfund Number 222335.
CONTRACT COMPLIANCE: NextGen Healthcare Information Systems, LLC, CC#: 33-0702959, expires 06/13/2016.
Title
To authorize the Board of Health to enter into an agreement with NextGen Healthcare Information Systems, LLC, for the provision of ongoing support to the Health Department’s electronic medical records system, in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $32,812.77 from the City’s Special Purpose Fund; and to declare an emergency. ($32,812.77)
Body
WHEREAS, the Board of Health has a need to enter into an agreement with NextGen Healthcare Information Systems, LLC, for provision of new 2016 medical billing codes, additional user licenses and improved scanning capabilities for their electronic medical record system; and,
WHEREAS, this contract is in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary for the Board of Health to enter into an agreement with NextGen Healthcare Information Systems, LLC, for provision of needed services thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into an agreement with NextGen Healthcare Information Systems, LLC, for the provision of new 2016 medical billing codes, additional user licenses and improved scanning capabilities for their electronic medical record system through July 31, 2017, in an amount not to exceed $32,812.77.
SECTION 2. That, to pay the costs of said agreement, the expenditure of $32,812.77, or so much thereof as may be necessary is hereby authorized to be expended from the Special Purpose, Fund No. 2223, Subfund No. 222335, in Object Class 03 - Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this agreement is being established in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.