Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification of an existing contract, EL008770, with the Paul Peterson Company for traffic control services. The Division of Power and Water (Power) maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment.
Amount of additional funds to be expended: $20,000.00
Reasons additional goods/services could not be foreseen: This is a planned modification to provide funding for services needed until such time that additional funds are available in the 2010 budget.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on July 16, 2008, SA002960. The contract provides for services from October 1, 2008 through September 30, 2010, however, funds must be certified during each fiscal year. It is necessary to increase funding in order that services may continue as needed for the daily operation of the division.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 310868875, Expiration: 8/12/11
The Paul Peterson Company does not have MBE/FBE status.
FISCAL IMPACT: There is sufficient budget authority in Object Level One 03 within the Electricity Operating Fund for this expenditure. $60,000 was encumbered in 2007 and $91,840 was encumbered in 2008 for this service.
Title
To authorize the Director of Public Utilities to execute a planned modification of an existing contract with the Paul Peterson Company to obtain traffic control services for the Division of Power and Water; and to authorize the expenditure of $20,000.00 from the Electricity Operating Fund. ($20,000.00)
Body
WHEREAS, the Division of Power and Water (Power) maintains freeway lighting within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment; and
WHEREAS, Contract EL008770 was authorized by Ordinance No. 1348-2008, as passed by Columbus City Council on September 15, 2008, for purposes of authorizing the Director of Public Utilities to enter into a contract for traffic control services with the Paul Peterson Company for the Division of Power and Water; and
WHEREAS, it is necessary to modify the subject contract in order to provide additional funding for traffic control services; and
WHEREAS, it is necessary for City Council to approve the aforementioned expenditure from the Electricity Operating Fund; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to execute a planned modification, to increase an existing contract with Paul Peterson Company, EL008770, by an amount of $20,000.00 for traffic control services for the Division of Power and Water (Power).
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized from the Division of Power and Water, Division No. 60-07, Electricity Operating Fund No. 550, OCA Code 606723, Object Level Three 3336.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.