Explanation
BACKGROUND: For the option to purchase Liquid Calcium Chloride for the Division of Transportation, the largest user. The term of the proposed option contract will be through May 31, 2007, with a one-year contract extension available if mutually agreed.
The Purchasing Office formally bid this purchase in accordance with Section 329.06 (Solicitation No. SA001291). Eighty companies were solicited (MAJ:70, M:9, F:1). Three (MAJ:3) bids were received.
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible, and best bidder, Bonded Chemicals, Inc. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. Their contract compliance number is 61-1162384. The estimated annual expenditure for Liquid Calcium Chloride is $51,678.00.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Transportation will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Liquid Calcium Chloride with Bonded Chemicals, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 30, 2004 for the purchase of Liquid Calcium Chloride; and,
WHEREAS, the Purchasing Office is recommending award of a contract to the lowest responsible, responsive and best bidder, Bonded Chemicals, Inc.; and
WHEREAS, this ordinance is being submitted as an emergency measure to expedite the completion of a contract to purchase Liquid Calcium Chloride to be used for snow and ice removal during the winter months; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Liquid Calcium Chloride, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for an option to purchase Liquid Calcium Chloride in accordance with bid #SA001291 received from Bonded Chemicals, Inc., for Item #1.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.