Explanation
The Public Service Department, Transportation Division, is undertaking the Demorest Road/Sullivant Avenue Improvement project. This project provides for the complete reconstruction of Demorest Road from Glorious Avenue to Parkside Road. The road will be widened from two lanes to three lanes with curbing, sidewalks, Americans with Disabilities Act (ADA)-compliant curb ramps and traffic signal improvements. Sullivant Avenue will be widened and improved from Wilson Road to Athens Avenue with similar improvements. The deteriorating storm sewer trench along Sullivant Avenue between Athens Avenue and Sylvan Avenue will be rehabilitated with that portion of Sullivant Avenue being repaved.
The project was advertised in the City Bulletin and in Dodge Reports and by the Builders Exchange. Twelve bidders/suppliers were solicited (eleven majority, one minority) and six bids were received (six majority, no minority) and tabulated on October 28, 2005 as follows:
bidder / bid amount
Trucco Construction Company / $4,678,769.20
Complete General Construction Company / $4,696,488.94
George J. Igel and Company, Incorporated / $4,768,641.38
Double Z Construction Company / $4,861,963.94
Nickolas Savko and Sons, Incorporated / $4,907,016.18
Shelly & Sands, Incorporated / $5,274,661.28
Award of the contract is to be made to Complete General Construction Company, contract compliance #31-4366382 (expires March 1, 2008), as the lowest, best, most responsive and most responsible bidder. Trucco Construction Company, the apparent low bidder, indicated their ineligibility for the City's local vendor credit in their bid submittal, making Complete General Construction Company's bid lower once the credit was factored. This legislation authorizes a contract in an amount up to $4,696,488.94 and construction inspection costs up to $415,653.00, a total of $5,112,141.94.
Fiscal Impact: The total cost of the project is $5,112,141.94. Ohio Public Works Commission funding in the amount of $1,971,483.03 is available for this project. Franklin County will participate by providing funding in the amount of $1,033,078.07.
The City's share totals $2,107,580.84. $1,200,000.00 of this sum is budgeted within the Transportation Division's 2005 Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund in the Federal/State Match project and is available from the fall 2005 bond sale. Another $519,743.01 is available within the Local Transportation Improvement Program Fund from intrafund transfers being effected by another ordinance that is being processed concurrent to this legislation. Finally, $387,837.80 is being made available within the Street and Highway Improvement Fund by this same concurrent legislation; this completes the City's funding.
This ordinance transfers $1,200,000.00 from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Program Fund. This ordinance also appropriates the OPWC money, county money and amounts being transferred from the 1995, 1999 Voted Streets and Highways Fund within the Local Transportation Improvement Project Fund. Ultimately $4,724,304.11 and $387,837.83 is being authorized for expenditure from the Local Transportation Improvement Program Fund and the Street and Highway Improvement Fund, respectively.
The estimated Notice to Proceed date is March 15, 2006, and the contractor will be given 210 days to complete construction.
Title
To authorize the City Auditor to transfer $1,200,000.00 within and from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Project Fund; to appropriate $4,724,304.11 within the Local Transportation Improvement Project Fund; to authorize the Public Service Director to enter into a contract with Complete General Construction Company for construction of the Demorest Road/Sullivant Avenue (OPWC) project and to authorize the expenditure of $4,724,304.11 from the Local Transportation Improvement Project Fund and $387,837.83 from the Street and Highway Improvement Fund for the Transportation Division and to declare an emergency. ($5,112,141.94)
Body
WHEREAS, bids were received on October 27, 2005 and tabulated on October 28, 2005 for the Demorest Road/Sullivant Avenue (OPWC) project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and now, therefore,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service and Transportation in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to take advantage of as early start to the upcoming construction season as possible; for the preservation of the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $1,200,000.00 within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, as follows:
TRANSFER FROM
Project # / Project / Object level One/Object Level Three Codes / OCA Code / Amount
530208 / Federal/State Match / 06/6600 / 644385 / $1,200,000.00
Total Transfer From: $1,200,000.00
TRANSFER TO
Project # / Project / Object level One/Object Level Three Codes / OCA Code / Amount
530208 / Federal/State Match / 10/5501 / 644385 / $1,200,000.00
Total Transfer To: $1,200,000.00
SECTION 2. That the City Auditor be and hereby is authorized to transfer $1,200,000.00 between Funds as follows:
TRANSFER FROM
Fund / Project # / Project / Object level One/Object Level Three Codes / OCA Code / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $1,200,000.00
Total Transfer From: $1,200,000.00
TRANSFER TO
Fund / Grant # / Grant / Object level One/Object Level Three Codes / OCA Code / Amount
763 / 560006 / Demorest/Sullivant Improvement / 80/0886 / 560006 / $1,200,000.00
Total Transfer To: $1,200,000.00
SECTION 3. That from the unappropriated balance in Fund 763, the Local Transportation Improvement Project Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $4,724,304.11 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 630319 and Grant 560006.
SECTION 4. That the monies appropriated/transferred in the foregoing Section 3 shall be paid upon the order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to enter into a contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, in the amount of $4,696,488.94 for the construction of the Demorest Road/Sullivant Avenue (OPWC) project for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director that are hereby approved, and to obtain and pay for the necessary construction inspection services associated with the project.
SECTION 6. That the expenditure of $5,112,141.94 or so much thereof as may be needed be and hereby is authorized from Department No. 59-09, the Transportation Division, as follows:
Fund / Project/Grant / Object Level One/Object Level Three Code / OCA Code / Amount
763 / 630319/ 06/6631 / 560006 / $4,724,304.11
766 / 530161 / 06/6631 / 642728 / $387,837.83
total $5,112,141,94
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hrereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.