Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Ohio Machinery Co. for the purchase of aerial lift vehicles. The modification amount being authorized by this ordinance is $19,874.00.
The Recreation and Parks Department is in the process of purchasing two aerial life vehicles, also referred to as bucket trucks, for the Forestry Section. Forestry staff has requested a change order to the specifications for two bucket trucks awarded to Ohio Machinery Co. on PO438585 as a result of RFQ026816. This change order will provide a redesign of the dump body upfit for the bucket trucks to better serve the needs of staff by including additional storage compartments needed for equipment and additional interior lighting. The change order adds $19,874.00 to the price of the trucks and requires a contract modification. The original purchase and contract was authorized by Ordinance 3193-2023. This change order and modification, being authorized by this ordinance, will be funded by the same Auditor’s Certificate (ACPR002715) used for the original purchase, as authorized by Ordinance 3193-2024.
Principal Parties:
Ohio Machinery Co
3993 E Royalton Road
Broadview Heights, Ohio 44147
John Krauss, 614-875-3732
Contract Compliance Number:006428
Contract Compliance Expiration Date: June 08, 2024
Benefits to the Public: Trees and parkland maintained by the city enhance the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of these amenities, addressing safety concerns in public parks and rights of way.
Community Input/Issues: The community has expressed a desire for well-maintained parkland and trees through 311 requests, word of mouth, and social media.
Area(s) Affected: Citywide (99)
Master Plan Relation: This purchase will support the Recreation and Parks Master Plan by helping to ensure that trees and parks remain accessible, safe, user friendly, and well maintained.
Fiscal Impact:
The expenditure of $2,000,000.00 was legislated for the Columbus Urban Forestry Master Plan (UFMP) project and related equipment by Ordinance 3193-2023. The existing contract and purchase order PO438585 for these trucks was funded by the existing auditor's certificate ACPR002715 authorized by the UFMP Ordinance 3193-2023. This ordinance will provide authorization to modify the previously authorized contract and purchase order amount by $19,874.00. $19,874.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 on existing auditor's certificate ACPR002715 to meet the financial obligations of this contract modification. The aggregate total amount authorized for this truck purchase, including this modification, is $619,816.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with Ohio Machinery Co. in order to add additional compartments for storage in conjunction with existing purchase order PO438585 for two bucket trucks; and to authorize the expenditure of $19,874.00 from the Recreation and Parks Voted Bond Fund. ($19,874.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to modify an existing contract (PO438585) with Ohio Machinery Co. to provide a redesign of the truck upfits to include additional compartments for storage; and
WHEREAS, it is necessary to authorize the expenditure of $19,874.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department to authorize the Director to enter into this agreement, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract (PO438585) with Ohio Machinery Co. for purchase of aerial lift vehicles. The modification amount being authorized by this ordinance is $19,874.00. The aggregate total amount authorized for this purchase, including this modification, is $619,816.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of 19,874.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay from an existing auditor's certificate (ACPR002715) authorized by the Ordinance 3193-2023.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.